Application form for filming in Oxfordshire

Apply to film on or next to the road in Oxfordshire.

Filming on or next to the highway requires our agreement. Read our Filming guidance document (pdf format, 48 Kb) to help with your application.

Before you apply

Risk assessment

A risk assessment form must accompany all applications - see our example (docx format, 56Kb) and include a copy of your companies public liability insurance for no less than £10 million

Traffic management

Applications that require traffic management must submit a traffic management plan for approval and employ a street works accredited contractor to perform traffic management duties. We require all contractors who carry out work on the public highway to hold a Public Liability Policy to indemnify us for not less than £10,000,000 regarding any one accident or claim. All traffic management must comply with the current Traffic Signs Manual, Traffic Signs General Directions 2016 and the Safety at Street Works Code of Practice.

Costs

Filming charges - daily fees. Charge calculated depending on the size of the crew working on the public highway and complexity of filming requirements.

Crew size filming charges per day

  • 1 – 10 Crew £80 (capped at a maximum fee of £320)
  • 11 – 29 Crew £320 (capped at a maximum fee of £1,270)
  • 30 – 40 Crew £525 (capped at a maximum fee of £2,080)
  • 41+ Crew £2,080 (capped maximum fee by negotiation)
  • Location meeting £65 per hour (after the initial meeting)
  • Traffic management plans - £65 per TM plan for approval of traffic management and signing plans
  • Traffic Management Permit - £163

VAT is applicable on these charges

If you consider a road closure for filming purposes, the team will require at least eight weeks’ notice to process the Special Event Order needed for this legal process. Please supply details on the filming application form or contact the team for further information.

Parking requests for filming productions

For any on-highway parking requests relating to filming please see our suspension of parking controls page or email the Parking Team at: parking@oxfordshire.gov.uk for advice. For on-highway parking requests in West Oxfordshire please contact West Oxfordshire District Council for advice.

Notice period

Oxfordshire County Council requires at least

  • three months notice for major/large productions (usually over 41+ crew, with potential road closure/temporary traffic management/equipment on the highway requests)
  • two months notice for medium-size productions (usually up to 40 crew with potential temporary traffic management and/or equipment on the highway requests)
  • 10 working days notice for small productions (usually up to 10 crew, with no temporary traffic management and/or equipment on the highway requests).

If you are unable to meet the required notice period please email filming@oxfordshire.gov.uk to discuss what may be possible.

Apply to film in Oxfordshire