Supplying goods and services to the council

How to become a council supplier and do business with us.

We spend around £400 million on goods, works and services each year. Most of the money we spend goes to suppliers holding contracts which have been awarded following competitive tendering.

We have collaborative purchasing with Oxfordshire's district councils and other county councils.

Bidding for contracts

Advertisements will tell businesses how to bid. Normally, bidders are sent a pre-qualification questionnaire which has to be completed and returned by a specific date. The questionnaire allows us to assess potential bidders as suitable suppliers with the ability to satisfy the contract requirements.

Invitations to tender will be issued to suppliers assessed as being capable of satisfactorily fulfilling the contract as well as a range of other criteria.

Guidance and examples

Current contracts and opportunities

We display our current contracts and opportunities on the South East Centre of Excellence's (SECE) website.

Community right to challenge

The opportunity to express an interest in running a local authority service to better service local needs. Find out more.

How to register as a supplier

Registration and payment of suppliers is dealt with by our partners at Hampshire County Council. You will need to register and keep details up to date using their online self-service website.

 

New suppliers

Once we've agreed you can to supply goods or services to us our partners at Hampshire County Council will send you the details on how to register with their self-service website. 

You will be asked to supply contact details and bank information. Once you have done this you will be able to link to your online supplier account and we will be able to place orders with you. 

All orders we place include a purchase order number which you must include on your invoice when you send it for payment or when you load it onto the supplier self-service website. Invoices without a valid purchase order number will be returned to you unpaid.

Existing suppliers

We recommend all suppliers register and use the self-service website operated through our partner Hampshire County Council.

You need to use the self-service website if you want to change any of your details such as bank account information.

 

Public procurement legislation

When we carry out any procurement of goods, services or works there are European, national and local regulations with which we must comply with.

These regulations are designed for ensuring fair open and transparent conditions of competition for all potential suppliers. Above certain thresholds of value we must advertise our requirements in the Official Journal of the European Union (OJEU).

EU procurement thresholds

Thresholds are net of VAT and are total contract value.

  Supplies and service contracts Works Light touch Regime (Annex XIV of the Procurement Regulations
Other public sector contracting authorities including local authorities £181,302 £4,551,413 £615,278

At levels below these thresholds we have our own Contract Procedure Rules governing procurement of goods, services and works which form part of our Constitution (Part 8.3).