Supplying goods and services to the council

How to become a council supplier and do business with us.

Coronavirus advice for our suppliers

Letter to our contracted suppliers (pdf format, 56Kb) about support during the coronavirus outbreak including flexibility and help with obligations.

We spend around £400 million on goods, works and services each year. Much of the money we spend goes to suppliers holding contracts which have been awarded following competitive tendering.

Current contracts and opportunities

We display our current opportunities on the South East Business Portal.

We display our current contracts register on our transparency webpage.

How to register as a supplier

Registration and payment of suppliers is dealt with by our partners at Hampshire County Council. You will need to register and keep details up to date using their online self-service website.


New suppliers

Once we've agreed you can to supply goods or services to us our partners at Hampshire County Council will send you the details on how to register with their self-service website. 

You will be asked to supply contact details and bank information. Once you have done this you will be able to link to your online supplier account and we will be able to place orders with you. 

All orders we place include a purchase order number which you must include on your invoice when you send it for payment or when you load it onto the supplier self-service website. Invoices without a valid purchase order number will be returned to you unpaid.

Existing suppliers

We recommend all suppliers register and use the self-service website operated through our partner Hampshire County Council.

You need to use the self-service website if you want to change any of your details such as bank account information.


Public procurement legislation

When we carry out any procurement of goods, services or works there are European, national and local regulations with which we must comply with.

These regulations are designed for ensuring fair open and transparent conditions of competition for all potential suppliers. Above certain thresholds of value we must advertise our requirements in the Official Journal of the European Union (OJEU).

EU procurement thresholds

Thresholds are net of VAT and are total contract value.

  Supplies and service contracts Works Light touch Regime (Annex XIV of the Procurement Regulations
Other public sector contracting authorities including local authorities £181,302 £4,551,413 £615,278

At levels below these thresholds we have our own Contract Procedure Rules governing procurement of goods, services and works which form part of our Constitution (Part 8.3).

Armed Forces Covenant

The council is committed to the Armed Forces Covenant and encourages its providers and contractors to also add their support. Sign up is not mandatory and does not form part of any tender evaluation. More information.

Over 14,000 skilled and experienced individuals leave the armed forces each year. Ex-service personnel have strong:

  • communication skills
  • organisation and commitment
  • problem solving and adaptability
  • leadership and management skills
  • health and safety, security awareness
  • team working.

We know that the skills and experiences of those who have been in the Armed Forces can add significant value in our workforce. We are keen to ensure veterans, reservists and those with family in the Armed Forces are encouraged to apply for roles within the council and are supported to maximise their potential.

Case study