Online school applications

A guide to online school applications.

Applying for a school place online is simple, fast and secure. Make sure that you have read all the advice and information before you start. You can use this system to apply for the following school places:

  • Reception - starting school for the first time (4-year-olds)
  • Moving from infant to junior school (7-year-olds)
  • Moving to secondary school (11-year-olds)
  • Transferring to UTCs/Studio Schools (14-year-olds)

For all other applications read our Transferring and moving school page.

Before you start

Before you fill in an application form online we recommend that you visit the school you want your child to attend. You can do this by contacting the school directly to arrange an appointment.

Make sure you have read the information about the type of application you want to make.

What you will need

When you apply for a school place you will need the following:

  • Your child's date of birth
  • The names of the schools you wish to apply for. We highly recommend that you select three preferences
  • An email address in order to receive a response, (need help setting up an email account?).
  • Your unique identifier number. This can be found in the letter we sent you.

If you don’t have the unique identifier number you can still submit your online application.

Getting started

The link to the application form (Citizen Portal) will only be available on each of the school admission pages when the form is open for you to apply for a school place or respond to an offer.

How to register

Before you start your online application you will need to register on the Citizen Portal. Follow these instructions:

  • Click Register (towards the right) on the bar across the middle of the screen.
  • Enter your email address (need help setting up an email account?).
  • Create a password (must contain at least six characters two of which must be numbers).
  • Provide an answer to a 'secret question'. You can select which question you want to answer from a drop-down list (‘Maiden name of mother’, 'Place where you were born', 'The name of your first pet', 'Your favourite colour', 'Your favourite film', 'Your most memorable holiday'). 
  • Enter your name and contact information.
  • Click the Submit Registration button.

When you have completed the registration process we will send you an acknowledgement email.

Log in to the Citizen Portal

Once you have registered you can log in using your email address and password. 

Start the application

Click the 'New application' link.

You do not need to complete the application process in one go. You can save your application and return to complete it at any time up to the admission deadline. To complete a previous application click on 'View or edit existing applications'. Select the application you want to edit.

Once you are happy that all the information is correct click Submit.

Edit your application

You can log back in to edit a submitted application but you must then resubmit the form.

Forgotten your password?

You can reset your password for the portal on the forgotten password page.

What happens next?

After the deadline for online applications has been reached, all submitted applications will be processed.

If you applied online before the deadline, you will be sent an email on national allocation day, or you can log into the portal to see your offer on that day. You can accept or reject your place online.

Please do not contact the Admissions Team once applications are being processed. The team is very busy during this time and they do not have the outcome information until it is sent to you on the allocation day. Check the current status on the individual school admission pages for the timetable.

All key dates and deadlines can be found on the individual school admission pages.

Waiting list

If you are not offered the school that you wanted you can place your child on a waiting list.

We strongly advise that you accept the place we have offered to ensure your child has a school to go to in September.

If your child has special circumstances such as a statement of special educational needs then please read the information on our website.

Voluntary aided schools, foundation schools and academies

Some voluntary aided, foundation and academies require supplementary information. This should be obtained from the school and used in addition to your online application.

Online admissions FAQs

I missed the application deadline, what do I do?

If you did not apply in time and have not yet made an application you will need to complete a paper application as soon as possible. You should also explain why you were unable to make the application on time. There is more information on each of the admission pages.

What is the UID and do I need it?

The UID (unique identifier) is a 16 character code used to identify your child. If your child is already registered at one of our schools then we will send this code to you during August. If you don't have one or have lost it you can still apply online just remember to click the 'NO UID' button during the application process.

I don't have an email address or internet access how can I apply online?

You can use any internet-enabled computer to apply online, for example in a library. You can also create a free email address, for example using hotmail, googlemail or yahoo.

Am I more likely to get the school I want if I apply online?

No. Your submitted application will not be looked at until after the closing date. It will be considered alongside all other applications which were submitted online or on paper by that date. Online applications are not looked at more or less favourably than paper applications and are not offered on a first come first served basis.

Do I need to apply online as soon as the form opens?

No. There is no need to apply online as soon as the website opens early September. Many people will try to use the website on that day and so access will be slow. It is important that you submit your application by the closing date, but places are not offered on a first come first served basis.

Do I need to apply online and fill in a paper application form?

No. You do not need to do both. However, some church (voluntary aided) schools require supplementary information which can be obtained from the school.

I have typed in the UID and date of birth and I get an error message

Check that you have typed the UID correctly and in upper case. Sometimes letters and numbers can be mixed up. When we send the UID the numbers are bold and the letters are not. If this still does not work contact Schools Admissions Team and we will try to help you. In certain rare cases, we may have an incorrect date of birth for your child.

Can I change my preferences if I apply online?

Yes. You can make any changes you like until the closing date. If you make changes to any part of the application you will need to re-submit it.

What if I didn't receive the confirmation email after I submitted the application?

Log in and check that the status of the application is 'submitted'. This is very important as applications which have not been submitted by the closing date cannot be considered. If it is submitted and you have not received a confirmation email contact the Schools Admissions Team.

How will I be notified of the outcome of my application?

If you apply online, we will automatically email you on notification day to tell you which school we have offered your child. We will write a full explanatory letter which will be sent out by second-class post on the same date.

You will also be able to log in on this date to view the information online.

Will I still get a letter offering a school place?

Yes. Regardless of whether you applied online or not, you will receive a letter providing further information about the school we have offered and what you need to do next.

Can I appeal online if I don't get the school I want?

Visit the appeals pages for more information about lodging an appeal.

How do I create a password?

When you create a login for the first time, you are asked to create a password.

The password must be between six and 20 characters and must contain at least two letters and at least two numbers and is case sensitive. It cannot contain special characters, e.g. &, _, #, %.

You should choose something memorable, and perhaps write it down as you might want to use it to apply for another child in a future year.

When creating your login you also must provide an answer to a secret question. You can select which question you want to answer from a drop-down list (e.g. ‘Maiden name of mother’, 'Place where you were born', 'The name of your first pet', 'Your favourite colour', 'Your favourite film', 'Your most memorable holiday'). You will need to remember this information in case you need to reset your password.

What if I forget my password?

If you forget your password, you can use the ‘Forgotten password’ facility on the website which asks for your email address. It then shows you your secret question and asks for the answer. Once you have provided this information correctly, a website link is emailed to you. This link takes you to the ‘Choose a new password’ screen, where you will be able to type in a new password.

What if I don't receive the registration or password reminder email?

Check your spam, junk or deleted items folder first. We recommend that you add 'admissions.schools@oxfordshire.gov.uk' to your email address book. This will prevent our emails from being stopped by spam filters.

What happens if my email address changes?

As long as you have not previously registered your new email address with our online system, then you will be able to change your email address.

You must log in using your old email address and password. If you cannot remember the password then you can reset it using the ‘Forgotten password’ option.