Minerals and Waste Policy privacy notice

How your information is used in the Minerals and Waste Policy team

The Minerals and Waste Policy Team are responsible for the preparation, monitoring and review of the Oxfordshire Minerals and Waste Local Plan. Oxfordshire County Council is the local planning authority in this regard.

The aim of Minerals and Waste Policy is to:

  • ensure Oxfordshire’s mineral and waste management requirements are met
  • set the vision, objectives, spatial planning strategy and policies for land use planning, meeting the development requirements for the supply of minerals and the management of waste in Oxfordshire
  • identify, allocate and provide sites for minerals and waste management development in Oxfordshire to deliver the spatial planning strategy and policies.

To achieve this, we continually plan for the future; and we monitor and review our Local Plan, its supporting documents and the evidence base.

Data Protection and Access to Information

Oxfordshire County Council is a data controller for the purposes of this processing and under the data legislation (i.e. UK GDPR and Data Protection Act 2018). This privacy notice sets out how Minerals and Waste Policy Team handles your personal information. For more information on how the council handles your personal information, please access our corporate Privacy Notice.

How and why the Minerals and Waste Policy Team gather your information

Your personal data and the information you supply to the Minerals and Waste Policy Team will be collected by the Minerals and Waste Team (or an appointed consultant) via email, electronic and paper forms, consultations, social media, and direct communications. We do so for the purposes of:

  • preparing and managing the Oxfordshire Minerals and Waste Local Plan
  • to contact you, if necessary, regarding the responses given in relation to the Minerals and Waste Local Plan, and any consultations and communications
  • to keep you informed of the production of the Minerals and Waste Local Plan
  • to monitor and ensure engagement across all our communities

Categories of data being processed

  • Personal data (name, address, email and telephone number, age, gender)
  • Special category personal data (ethnicity, disability access and impacts to health, religion, employment status or political opinion)
  • Land ownership and operator details
  • Site Nomination form business information that you provide
  • Any responses and evidence supplied in consultations and communications
  • Other business information including commercial and sensitive data.

Lawful basis for processing personal data

We will process the data under one or more lawful basis in accordance with the following data legislation:

  • UK GDPR Article 6(1)(c) Legal Obligation: to comply with the law
  • UK GDPR Article 6(1)(e) Public Task: to perform a task in the public interest or official functions
  • UK GDPR Article 9(2)(e) Special category data manifestly made public by the data subject
  • UK GDPR Article 9(2)(g) Special category data processing for reasons of substantial public interest
  • UK GDPR Article 9(2)(j) Special category data processing for archiving, scientific research and statistical purposes in the public interest
  • Data Protection Act 2018 Schedule 1 Part 2 public interest
  • Data Protection Act 2018 Schedule 1 Part 4 research and statistics

We do so to comply with the following laws and guidance:

  • Town and Country Planning Act 1990
  • Planning and Compulsory Purchase Act 2004 (as amended)
  • Localism Act 2011
  • Environment Act 2021
  • National Planning Policy Framework 2021
  • National Planning Policy for Waste 2014
  • Town and Country Planning (Local Planning) (England) Regulations 2012
  • The Town and Country Planning (Local Planning, Development Management Procedure, Listed Buildings etc.) (England) (Coronavirus) (Amendment) Regulations 2020
  • Town and Country Planning (Environmental Impact Assessment) Regulations 2011).
  • Environmental Assessments of Plans and Programmes Regulations 2004
  • Conservation of Habitats and Species Regulations 2017 (as amended)

Recipients of the data

  • Oxfordshire County Council departments that support the preparation, monitoring and review of the Minerals and Waste Local plan
  • Specialist consultants contracted to assist with the preparation of the Plan and provision of technical and specialist advice
  • External bodies involved in Oxfordshire’s Minerals and Waste, namely other Local Authorities, Statutory bodies, Government departments and agencies
  • Governance and Advisory bodies, Strategic Boards and Regional Advisory Groups that oversee and advise the Minerals and Waste functions
  • Official regulation and legal orders, such as the Planning Inspectorate

Information we share

We share relevant information to the bodies above to enable them to assist in preparation or delivery of the plan or to fulfil their regulatory or advisory role. We will not share your personal information unless it is legally required or essential to carry out our stated purposes. For example, we use your personal information within the council and contracted consultants to process your evidence, but we will not share personal information with advisory bodies. The Planning Inspectorate may request unredacted information.

Publication and Confidentiality

All public consultation responses received must be made publicly available to be considered and cannot be treated as confidential to meet the statutory obligations of consultation and planning. Your consultation response will be published online on our council webpage and your personal information will be redacted (i.e. your address and email will be removed).

Retention period

We retain your information for the duration of the preparation of the Plan, whilst the Plan remains current, and for a retention period of six years after the Plan ceases to be current, in line with the planning legislation and the council’s retention schedule. Consultation responses will be removed from the council website when the Plan has been adopted or withdrawn and will be stored for the retention period.

Without prejudice

By responding to the Call for Sites or a Mineral and Waste Local Plan consultation you understand and accept that this is without prejudice to the decisions that will be taken by Oxfordshire County Council on the policies and related site allocations to be included in the Plan.

Your rights

The Minerals and Waste Local Plan process does not affect your data rights. If you have concerns about the processing of your data, you should first contact the Team  minerals.wasteplan@oxfordshire.gov.uk  If you remain unsatisfied you should contact our council complaints team. If you are still unsatisfied, you can contact the Information Commissioner’s Office ico.org.uk

For more information about your rights and about how the council processes information, please see our corporate privacy notice and access to information.