Registering a death

How and where you can register a death.

Registering a death has changed due to coronavirus

We are working hard to meet the needs of Oxfordshire people despite the different ways of working required by the current national situation.

We are registering all deaths by telephone appointment only. You can book an appointment online or call 0345 2412489. You can only register a death which occurred in Oxfordshire. If the death occurred elsewhere, please contact the local registration service for that area.

The process of booking an appointment will take you through a series of questions which you will need to  answer before we can book the appointment.  

Ensure that the Medical Certificate of Cause of Death (MCCD) has been forwarded to us electronically by either the hospital or your GP surgery. We cannot conduct the registration without first receiving an MCCD.

During the appointment a registrar will call the telephone number provided at the time of booking and register the death with the informant. Please do not come to a register office to register a death, as all death registrations are currently taking place by telephone only.

If the death occurred outside of Oxfordshire please contact the local registration service to arrange a telephone registration with them directly. You can find your local Register Office at GOV.UK

Read our certificate ordering page for up to date information on how to order certificates after the registration. We are not issuing any priority certificates at this time and certificates can only be posted. They cannot be collected from a Register Office.

A death can only be registered once you have the Medical Cause of Death Certificate from the doctor, or in the case of a death reported to the coroner, confirmation from the coroner's office that the relevant paperwork has been issued to us.

If there is an inquest, or the death has to be referred to the coroner, the coroner's officer or registrar will advise you.

We understand that for a bereaved relative or friend it can be a distressing time.

If you feel you need more advice, here is a list of organisations who provide guidance during periods of bereavement.

Book an appointment

If the death occurs in Oxfordshire

Alternatively, you can contact us.

Deaths that happen abroad

If you require information on deaths that happen abroad, please visit the Foreign Commonwealth Office (FCO) website.

Who can register the death

  • a relative of the deceased
  • someone who was present at the death
  • the person who is arranging the funeral
  • the occupier of the establishment where the death took place.

The information you will need to give the registrar

About the deceased

  • The date and place of death
  • Their full name and any other names they are known by or have been known by (including the maiden name of a woman who has been married)
  • Their date and place of birth
  • Their occupation (if married, widowed or a civil partner, the full name and occupation of their spouse or civil partner)
  • Their usual address
  • Date of birth of surviving spouse or civil partner
  • Whether they were in receipt of any public sector pension, e.g. civil service, teacher, armed forces (reference number if known).
  • Their NHS number or medical card, if available

About the person registering

  • Your relationship to the deceased
  • Your full name
  • Your usual address

All information is given to the best of your knowledge.

Please be aware that if a mistake is made in the death entry there will be a fee to pay to have the information corrected.

The certificates that are issued

After the information has been recorded in the death register, the necessary forms and certificates will be issued:

  • A certificate for burial or cremation, known as the green form, which the funeral director will need (in some cases, the coroner will issue this form)
  • Death certificates. You may need certified copies of the death entry for other purposes (dealing with the will, probate, bank accounts, insurance and so on). You may order as many copies as you require on the day and can also order additional copies at a later date.

When someone has died, just Tell Us Once

We can help you tell the people who need to know.

Tell us once means that you can tell a number of central and local government departments about a death.

This free, optional service will be offered to you at the end of the death registration appointment. If you choose to use the service, the registrar will send you a unique code to take up the service online or by telephone after the registration appointment (if you are not the next of kin, you can still use the service if you have the permission of the next of kin to act on their behalf).

What to have ready before using the Tell Us Once service

To make sure the right information is given to the organisations you contact , it would help if you can have ready  the following information about the person who has died:

  • their national insurance number
  • their driving licence, if they had one and Vehicle Registration Number(s) for ANY vehicle owned by the deceased
  • their passport, if they had one
  • their blue badge, if they had one
  • their concessionary bus pass, if they had one
  • if the person was married or in a civil partnership at the time of their death, their husband/wife/civil partner’s NI number and date of birth.