Pension scheme forms for employers | Oxfordshire County Council

Pension scheme forms for employers

Templates, forms and spreadsheets for employers to administer the LGPS

If you need alternative formats of this information, please contact Pension Services in the first instance.

LGPS 2014

The LGPS 2014 requires employers to take a more active role with scheme members - their employees concerning the LGPS

In some places we provide template formats for you to top and tail to use where the regulations require the employer to take the lead in providing or collecting information. Otherwise please use our general forms below.

All employers must submit their pension’s data monthly within the deadlines.

  • The employee and employer contribution return
  • The monthly administration report including ‘CARE pay’ known as MARS

Both reports to pension.returns@oxfordshire.gov.uk   

Deadline for these reports is before 19th of the month following the deduction of contributions. 

Template letters and forms issued by employers

New starters

Contribution flexibility

Members’ elections into the 50/50 section and to return to the main scheme- for each template add in your own logo and contact details before sending to your employee.  After taking the requested payroll action, send fully completed forms to Pension Services.

Absences

Add in your own logo and contacts. Personalise these letters by adding in other details about your employment arrangements for taking unpaid leave.

  • Absence 1 (docx format, 764Kb): to alert employees that a period of unpaid leave could have an effect on their pension and they need to take their own steps.
  • Absence 2 (docx format, 767Kb): template letter to issue on return to work. Gives employee all the information they need to get a quote and application form using the interactive tool on www.lgpsmember.org.
  • Please direct members and general enquiries about costs of reinstating lost pension to the national website  www.lgpsmember.org.

Flexible retirement

Add your own logo, adjust to suit your policy statement and process, personalise the form to enable your employees to ask you to consider flexible retirement. More information about flexible retirement.

Death in Service

Full details about the process and background information for employers

General forms

Monthly spreadsheets MARS

For full details and guidance about the MARS return 

Ill-health retirements

Remember: the two years vesting period before ill health retirement pension. Always check with Pension Services for previous qualifying membership which may be counting towards the vesting period.

More information for employers about the ill health process

After the award of a Tier Three Ill Health Pension, use this certificate for the review at 18 months. 

When considering the request from a former employee with a deferred pension for an early payment due to ill health, please contact Pension Services for a copy of the appropriate certificate.  We will need to know when the person left the LGPS. 

Last reviewed
11 July 2017
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