Councillor Priority Fund

The fund supports councillor priorities in their local areas.

COVID-19 Update

Due to the ongoing COVID-19 situation we will be prioritising processing any COVID-19 related applications for the time being. To aid us identify them easily please ensure they are clearly marked as supporting a COVID-19 project. Consequently, other non-COVID related applications may take longer than usual to process, we thank you for your patience and understanding with this.

Please ensure all applications are sent electronically to the Councillor Priority Fund email address (councillorpriorityfund@oxfordshire.gov.uk). Electronic signatures on the forms will be accepted. At the current time we ask that applications are not physically posted to us as we are currently unable to access and process them.

In February 2020, we agreed to set aside £945,000 in 2020/21 for a Councillor Priority Fund. This is part of our commitment to supporting local communities across Oxfordshire, building on the 2018/19 and 2019/20 fund and the successes and lessons learnt of administering that fund.

The fund will be at the discretion of individual county councillors to award. They each have £15,000 for 2020/21.

How to apply

Before you apply read the guidance notes (pdf format, 331Kb). You should discuss your proposal at an early stage with your County Councillor and seek their support for your proposal.

Each councillor can decide how their allocation should be spent. With each area of Oxfordshire different it’s important that county councillors have the flexibility to allocate the money in the best way.

When you are ready complete an application form (doc format, 180Kb)

Funding is awarded on a rolling basis, so early applications are encouraged. The deadline for applications to your local county councillor is 31 January 2021

How applications will be assessed

We will assess your application within 28 days to make sure your project proposal meets the scheme’s requirements and contact you if we require further information about the proposal.

Incomplete applications lead to delays in processing the funding request, so please make sure to include all requested information in your application form.

Next steps

If your application is successful, we will notify you along with your local councillor by email within 14 working days of the decision being made.

Successful applicants will be asked to sign a legal agreement with the council (for any grants over £5,000). During this time you will be asked to register for supplier self-service to validate your bank account details. Once the legal agreement is signed, we will then transfer the funding into the organisation’s bank account.

Unsuccessful applicants will be offered feedback on their proposal and, where possible, we will work with organisations to help them identify alternative funding opportunities.

Monitoring

Successful applicants are expected to comply fully with any monitoring requests from the council and must agree to this when signing the funding request form.

All successful applicants need to be prepared for a review of their project.

This may include:

  • Receipts recording how the money was spent
  • Reports on the activity funded
  • Feedback from individuals impacted
  • Any other record of the activity funded (e.g. promotional flyers and posters)

Successful applicants will be strongly encouraged to keep us informed about the progress of their projects. Any setbacks to the implementation of the projects should be reported to the Policy Team. Delivery of the projects will be monitored as per milestones identified in the business case/ project proposal.

Any unspent grant funding will be recovered by the county council.