Charges for Oxfordshire History Centre services | Oxfordshire County Council

Charges for Oxfordshire History Centre services

List of charges for using Oxfordshire History Centre services.

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Self-service copying

  • Self-service photocopying of archive documents is not allowed. You may be able to submit an order for staff-operated copying; please ask staff for advice on what types of material can be copied. Alternatively, you may purchase a permit to use a digital camera (see the bottom of the table below).
  • You must respect copyright law when you make copies; guidance on reasonable limits is displayed by the photocopier, microform scanner and public computers.
Type Cost (includes VAT)
Photocopies
Local Studies sources only
black / white or colour
20p per A4 sheet
40p per A3 sheet
Computer printouts
black / white or colour
 

20p per A4 sheet
40p per A3 sheet

Microform printouts
black / white
A4 or A3

70p per sheet
Permit for digital copying
Includes:
Use of USB memory stick
Use of digital camera
£6 per day; £17 per week,
starting on any day

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Staff-operated copying

  • Please contact us with details of which books, documents, images or other sources you would like us to copy.
  • We will reply with details of the costs involved and an order form for you to sign and return with your payment.
  • Order forms include a copyright declaration which must be signed by all applicants. Material may not be copied if copyright is likely to be infringed.
  • There may be limitations on the types of copy we can provide from certain sources, either for conservation or legal reasons.

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Photocopies and printouts

Type Cost Comment
Photocopies
(standard)
black / white or colour
A4 or A3
70p per sheet (includes VAT) Local studies sources only
Photocopies
(careful handling)
black / white or colour
A4 or A3

£1.25 per sheet (includes VAT) ordered on-site

£1.50 per sheet (includes VAT ordered remotely

All archive documents and any local studies sources requiring extensive or careful handling
Computer printouts
black / white or colour
A4 or A3
70p per sheet
(includes VAT)

Includes paper copies from pre-existing scans of Oxfordshire wills, Oxfordshire district valuation maps and survey books – charged per sheet, and limited to A4 or A3 size.

Includes paper copies of extracts from pre-existing scans of Oxfordshire tithe maps – charged per sheet, and limited to A4 or A3 size. Whole tithe maps are available as Electronic Files only.

Note that District Valuation maps and books are freely available online.

Microform printouts
black / white
A4 or A3
£1.50 per sheet
(includes VAT)

 

Motor vehicle registration copies £9.50  
Baptism certificates £13  
Marriage certificates £10  

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Digital prints and electronic files - Oxfordshire Images collection

Please check the delivery section below for details of the costs of supplying electronic files.

digital prints

Type

Cost
(includes VAT)

Comment

Plain paper digital prints (pre-existing image)
black / white or colour
A4 or A3

 

£6 Printed on plain paper from 2,250-pixel compressed JPEG.
Only available where we already hold a digital image.
Plain paper digital prints (created to order)
black / white or colour
4 or A3
£9.50 Printed on plain paper from 2,250-pixel compressed JPEG.
(No existing digital image available).
Photo paper digital prints (pre-existing image)
black / white or colour
A4 or A3
£9.50 High-resolution print on semi-gloss or archival matte photo-weight paper, printed from 3,200-4,200 pixel uncompressed TIFF.
Only available from our Oxfordshire Images collection, and where we already hold a digital image.
Photo paper digital prints (created to order)
black / white or colour
A4 or A3
£13.50 High-resolution print on semi-gloss or archival matte photo-weight paper, printed from 3200-4200 pixel uncompressed TIFF.
Copies of photographs from our Oxfordshire Images collection only, created to order.
(No existing digital image available).
Electronic file.
(created to order, or pre-existing image)

Limited to 700 pixels along longest side, compressed JPEG only
£1.50 per image Low resolution, limited size
Electronic file.
(pre-existing image)

2,250 pixel compressed JPEG only
£6 per image High-resolution partly-compressed jpeg image file.
Image size is roughly 2,250 pixels along longest side.
Only available where we already hold a digital image in our Oxfordshire Images collection.
Example – photograph (.jpg format, 524 Kb)
Electronic file.
(pre-existing image)
3,200-4,200 pixel uncompressed TIFF / JPEG only
£9.50 per image High-resolution tiff or jpeg image file with no or minimal compression.
Maximum image length of 4,200 pixels. Only available where we already hold a digital image in our Oxfordshire Images collection.
Example – photograph (tiff format, 20.5 Mb) (warning large file)
Electronic file (created to order)
2,250 pixel compressed JPEG only
£9.50 per image High-resolution partly-compressed JPEG image file. Image size is roughly 2,250 pixels along longest side. Created to order. (No existing digital image available in our Oxfordshire Images collection).
Electronic file.
(created to order)
Any high-res TIFF or JPEG file
£13.50 per image High-resolution uncompressed image file. Can be supplied as TIFF or JPEG. Image size is at least 3,200 pixels along longest side. Created to order. (No existing digital image available in our Oxfordshire Images collection).
Oral history audio files £16 Per batch of 1-5 audio files.  Audio files are only supplied in MP3 format, delivered via download from private file share,  or on CD-R disc. But note that transfer to CD-R, plus postage and packing, are charged separately

Video recordings on DVD 

£32

Per DVD supplied. Video files are supplied in compressed DV AVI format, delivered via download from private file share (up to a limit of  2Gb), or on DVD-R disc.  But note that  transfer to DVD-R, plus postage and packing, are charged separately.

Digital prints and electronic files – other collections

Please check the delivery section below for details of the costs of supplying electronic files.

Type Cost
(includes VAT)
Comment
Plain paper digital prints
(pre-existing digital image available)
black / white or colour
A4 or A3
£6 Printed on plain paper.
Copies of archive and local studies sources. Only available where we already hold a digital image.
Plain paper digital prints
(created to order)

black / white or colour
4 or A3
£9.50 Printed on plain paper.
Bespoke photographed copies of archive and local studies sources.
Electronic file (created to order)
 
£9.50 per image High-resolution JPEG image file. Bespoke scanned or photographed copies of archive and local studies sources.
Electronic file
Automated scans
 
£1.50 per sheet copied

Image file supplied in compressed PDF format. There may be one or more sheets per electronic file supplied, and a charge is made per sheet.

Includes:

  • Copies of archive or local studies sources scanned via photocopier, microfilm scanner or from online download.
  • PDF images from pre-existing scans of Oxfordshire wills. (Note that online access to wills is available through the Find My Past subscription website.) Oxfordshire District Valuation maps and survey books are freely available online.
  • PDF images from pre-existing scans of Oxfordshire parish registers.
  • PDF images of extracts from pre-existing scans of Oxfordshire tithe maps. Suitable for site extracts only; whole tithe maps are only available as high resolution Electronic Files.
     

Not available from:

Photographs in our Oxfordshire Images collection.
Any Oxfordshire Family History Society data.

Examples to download:

Copy of a will (colour 300 dpi) (pdf format, 282 KB)
Copy of a district valuation map (colour) (pdf format 1.6 MB)
Copy of a district valuation survey book page (colour) (pdf format 919 KB)
Copy of a parish register whole page (colour) (pdf format 269 KB
Copy of a parish register single entry (colour ) (pdf format 222 KB
Copy of printed text (black / white 300 dpi) (pdf format, 169 KB)
Copy from a newspaper microfilm (black / white 400 dpi) (pdf format, 1.7 MB)

Electronic file
Tithe maps
£13.50 per map image High resolution JPEG image file. Tithe maps for some parishes may be covered by more than one map image. Please ask for details.

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Delivery of electronic files

Type Cost (includes VAT) Comment
Email Free Available for Electronic files (low resolution) only.
Max file size of 3MB for transmission by email.
Online file share Free Staff will supply a link from which customers can download their files
Transfer to CD-R or DVD=-R £5 Supply of any electronic files on CD-R (postage and packing is additional). Note that the supply of oral history sound files is charged separately.

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Postage and packing

Postage and packing charges for all staff-operated copies are listed below. Copies and discs may be collected personally from Oxfordshire History Centre during opening hours, or they can be posted at the following standard rates. International orders are sent by air mail.

Type Comment Cost (includes VAT)
Copies supplied to UK in plain C4 envelope A4 flat
A3 folded
£2.50
Copies supplied to UK in 450mm cardboard tube A3 rolled £5
CD-R supplied to UK in disc mailer   £5
Copies supplied air mail in plain C4 envelope A4 flat
A3 folded
£5
Copies supplied air mail in 450mm cardboard tube A3 rolled £7.50
CD-R supplied air mail in disc mailer   £7.50

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Research charges

Type Cost (includes VAT) Comment
Research
Private users
£38 per hour Minimum – half hour - £19
Maximum – 2 hours - £76
Research
Business users
£50 per hour Minimum – half hour - £25
Maximum – 2 hours - £100

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Reproduction fees

  • Images and files supplied by Oxfordshire History Centre may only be used for the purposes of research for a non-commercial purpose or private study.
  • If you want to use an image for any other purpose you must obtain written permission from Oxfordshire History Centre - this might include exhibition, publication in a book or leaflet, or display on a website.
  • If you would like us to consider an application for reproducing an image, please contact us.
  • The following reproduction fees may be payable in addition to any copying or research charges.
Category of user Type of reproduction Fee per image used (includes VAT) Comment
Commercial Publication £42 (£35 ex VAT) Per first instance of use of an image.
Commercial Publication

£18 (£15 ex VAT)

Per extra instance of use of an image.

Commercial Website £120 (£100 ex VAT) 0-1 years
Commercial Website £300 (£250 ex VAT) 2-5 years
Commercial Internal use

£22.80 (£19 ex VAT)

Strictly for use within the organisation, and not for publication.
Media - broadcast One programme, one transmission, one country £72 (£60 ex VAT) Per image (European Union = one country)
Media - broadcast One programme, one transmission, world £120 (£100 ex VAT) Per image
Media - broadcast One programme, one transmission, world (1-5 years) £180 (£150 ex VAT) Per image
Media - broadcast One programme, one transmission, world (6-12 years) £300 (£250 ex VAT) Per image
Media – location fee Filming, per hour on-site at Oxfordshire History Centre £62.40 (£52 ex VAT) Film or TV companies filming at OHC. Location fee is chargeable in addition to broadcast fees and research fees, where applicable.
Local individuals organisations
and partners
Publication or website £20 (16.66 ex VAT) Flat fee per single use of one or more images.
  • Commercial category – includes commercial enterprises, national charities, government bodies.
  • Local Charitable category – includes societies clubs, churches, etc.; also private individuals who are self-publishing.
  • Publication – includes books, pamphlets, leaflets, periodicals, newspapers, exhibitions, presentation, internal reports, website, interior decoration, advertising matter or souvenirs.

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Payment

In person By visiting Oxfordshire History Centre
Electronic
  • You can make an electronic payment from a UK bank or building society using the Faster Payments Service, via internet, mobile or telephone banking, or at a bank branch
  • You can make an electronic payment from overseas using the SWIFT service, but you should check with your bank whether extra fees apply
  • Please let us know if you would like to make an electronic payment, so that we can provide you with a payment reference to quote

We cannot supply goods and services until we have received payment

By post By sending a cheque made payable to Oxfordshire County Council, quoting our letter or order reference.
On invoice Payment on invoice raised by Oxfordshire County Council. The minimum invoice amount is £25.

 

Last reviewed
01 April 2017
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