Chaperoning | Oxfordshire County Council

Chaperoning

How to register as a chaperone, to accompany children taking part in activities.

A child taking part in a performance, which can include TV filming, theatre, sporting activities or modelling, will require chaperoning. Chaperones act in place of a parent and should exercise the care that would be expected of a good parent.

When you register, subject to satisfactory clearances, your name will be added to the list of registered Chaperones. This will be passed to various producers, agents and others seeking to recruit Chaperones.

How to apply

If you live in Oxfordshire, you must send your application for a chaperone licence to us as your local education authority (LEA).

Due to various checks which have to be made, the time between us receiving an application and issuing a chaperone licence can be a while, so please allow for this.

Responsibilities of a chaperone

  • a chaperone's first priority is always to the child
  • a chaperone is the key person to whom the child looks to for guidance, protection, clarification and support
  • one of a chaperone's greatest strengths is their ability to negotiate with the production company 'on site' and be able to say no when what is being requested of the child is contrary or detrimental to either the child's health, well-being or education. For example, requesting a child to stay at a place of performance for longer than the hours laid down in either the child's licence or the regulations, lack of education time, and so forth (contact the local education authority if you experience difficulties here)
  • at no time should a child perform if unwell
  • chaperones should keep a note of important contacts. For example, their licensing authority, the child's licensing authority, the local authority in whose area the child is performing, the child's agent and the child's parent or legal guardian
  • the maximum number of children chaperones are allowed to have in their care at any one time is 12. But, in a lot of instances this will be too many, such as when there is a diverse mixture of ages requiring more concentrated supervision and so forth. We recommend eight children to be the most in many cases
  • the child should not perform if a licence has not been granted unless they fall within the exemption period
  • chaperone's should not presume that a child is licensed. Always ask to see a child's licence upon arrival at a place of performance
  • if the production company cannot prove that a child is licensed, chaperone's should contact the child's LEA urgently, otherwise a contravention may have occurred
  • production companies are required to log certain activities during a performance e.g arrival and departure times at the place of the performance.
Last reviewed
05 April 2017
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