How to prepare for a child protection conference

Your voice matters

We know this can be a worrying time. You may feel anxious, upset, or unsure about what will happen. We then work with you to produce a plan, so we no longer need to be as concerned. 

The child protection conference is an important chance for you to: 

• share your views 
• ask questions 
• be involved in decisions about your family 

We want you to feel listened to and supported throughout the process. 

Understanding a child protection conference.

The child protection chair will contact you before the conference. They will have no connection to the social worker and their team manager, or your family, so they are totally independent. They will: 

• introduce themselves 
• explain what will happen 
• answer any questions or concerns you may have 

Their role is to make sure the meeting is fair, respectful, and focused on supporting your family. 

You will receive a copy of the social worker's report at least 3 working days before the conference. This gives you time to read it carefully. 

You can: 

• share your comments on the report 
• point out anything that is factually incorrect

You do not have to manage this on your own. Help is available, and we encourage you to ask for it. You can ask for help with:

• interpreters, signers, or accessible rooms, so you can take part in a way that works for you 
• copies of reports in advance, so you can read them at your own pace 
• bringing someone with you, such as a friend, family member, supporter, or solicitor 
• a suitable representative, such as a solicitor or advocate, if you cannot attend in person - for example, if you are in hospital or in custody 

Being told you need to attend a child protection conference can feel extremely upsetting and stressful. This is a normal reaction. 

Your social worker will support you. The suggestions below may also help you feel more prepared and in control. 

Childcare and transport

If you can, arrange for someone to look after your children during the conference. These meetings can be emotionally difficult, and it may be hard to concentrate fully with young children present. 

Plan your journey in advance. Try to allow enough time so you do not feel rushed. 

We recommend arriving around 20 minutes early. This gives you time to: 

• meet the child protection chair 
• settle in 
• ask any last questions 

Prepare what you want to say

It can help to think about what you want to say before the meeting. Writing things down can make it easier to remember your points. 

The conference is not only about concerns. We also want to: 

• recognise what is going well 
• acknowledge the positive steps you have already taken 

Being open and honest can help everyone understand what support you and your family may need. Our aim is to work with you and help you succeed. 

Taking breaks

If you feel upset or overwhelmed at any point, it is OK to ask for a short break. 

The chair will check in with you and make sure you are supported. Your wellbeing during the conference matters.