Terms and conditions for all fire training courses
These terms and conditions ('terms') apply to all fire training courses run by Oxfordshire County Council Fire and Rescue Service of Fire Service Headquarters, Sterling Road, Kidlington, Oxon OX5 2DU ('we' or 'us').
By booking a course, you are agreeing to be bound by these terms and any additional terms relating to the specific course you have booked.
Once we have received your completed booking form, you have a firm booking unless we advise you to the contrary.
We do not accept provisional bookings.
Cancellation by you
You can cancel a booking, or reduce the number of delegates attending a course, by giving us notice in writing. The following charges will apply:
(a) if cancelled more than or equal to 21 working days from the date of the course, there will be no charge
(b) if cancelled between 11 working days and 20 working days from the date of the course, you will be charged 50% of the course fee
(c) if cancelled within 10 working days from the date of the course, you will be charged the whole course fee.
Cancellation by us
We are entitled to cancel courses at any time (e.g. where there is insufficient demand to make the course viable) and will give you as much notice as we can.
Where a course involves the practical use of fire extinguishers (e.g. onsite Fire Marshal course), we are entitled to immediately suspend delivery of the course if the trainer deems the designated area unsafe. See 'Course fees' and 'Venue requirements' sections below.
We are entitled to cancel your booking if you have not paid for previous courses by the due date.
Unless otherwise agreed with us, the course fees published on our website on the day of your booking apply to your booking. All fees include value added tax where chargeable (and any other relevant taxes) at the prevailing rate from time to time.
Where, for any reason, we have posted an incorrect price on the website, we are entitled to cancel your order and issue you with a refund for the amount you have paid after which you can resubmit your order for the product at the correct price.
Certificates of attendance / completion are available. For closed courses there is an additional charge of £2 per certificate. For open courses the cost of the certificate is included in the course fee.
Where a trainer has suspended a course due to Health and Safety concerns, e.g. designated area for extinguisher practice deemed unsafe, you will automatically be invoiced 100% of the agreed course fee.
Invoicing and payment
We will invoice you for the course fees.
Invoices are payable within 30 days of the date of the invoice.
In the event of an invoice being reissued owing to your error, an administration charge of £25.00 will be made.
You will be charged for any additional delegates that attend a course on the day at the rate applicable for the event.
Where a course is being hosted by you, you will provide the following:
(a) Any onsite courses that involves the practical use of fire extinguishers, for example an onsite Fire Marshal course, will require use of a suitable designated area at your premises. A risk assessment undertaken by a competent person(s) by, or on behalf of, your organisation should demonstrate that the proposed area is considered safe to use for this purpose and indicate any necessary control measures. Oxfordshire County Council Fire and Rescue Service will not undertake this risk assessment on your behalf.
(b) A projector and associated connection cabling for a laptop. (We will provide the laptop. OHP slides are not available and cannot be provided).
(c) Flipchart paper and pens.
(d) Adequate seating / tables for delegates and us, pre-arranged preferably in a 'horseshoe' format.
(e) A 'breakout' area with refreshments.
(f) Refreshments and lunch for delegates and us (lunch only required for day-long courses).
(g) Adequate building and contents insurance.
(h) Parking for us within close proximity of the premises so that we can comfortably carry our required resources;
(i) Location address and map, if available.
(j) Security clearance and access to the building for us.
(k) All necessary details on general housekeeping, including your fire evacuation policy, fire exits, toilet locations.
Ownership of course information and documentation
You acknowledge and agree that we own all copyright and other intellectual property rights in our course information and documentation.
Audio and video recordings
No audio or video recording is permitted at any of our courses.
You shall not, and shall ensure that your delegates shall not, use or disclose any confidential material provided by us pursuant to these terms save as may be agreed by us or required by law.
We will comply with the Data Protection Act 1998 in connection with our obligations under the terms.
We will use any personal information that you provide to us solely for the purposes of fulfilling your booking and processing payments made by you and any other purposes set out on the booking form.
Freedom of information
You acknowledge that in responding to requests received by us under the Freedom of Information Act 2000 or the Environmental Information Regulations 2004, we will be entitled to provide information relating to the terms.
Save as precluded by law, our liability to you is limited to the price paid by you for the course which you booked and we will not be responsible for any business loss suffered by you (e.g. loss of profits) or indirect or consequential loss suffered by you as a result of any breach by us of the terms.
Nothing in the terms limits our liability for fraudulent misrepresentation or personal injury or death caused by our negligence.
Variations to the terms
We may amend the terms at any time. All amended terms will be effective on the date they are first published on our website.
Events beyond our reasonable control
We will not be held responsible for any delay or failure to comply with our obligations under the terms if the delay or failure arises from any cause which is beyond our reasonable control.
Governing law and jurisdiction
These terms are governed by and will be construed in accordance with the laws of England and any disputes which arise will be subject to the exclusive jurisdiction of the English courts.