Transferring or moving to a different school

How to apply to move between Oxfordshire schools or to a school in Oxfordshire (in-year transfer).

You can request a transfer to a new school a maximum of one term in advance of the requested start date, based on six terms per year. For example, if you want your child to change school in April after the Easter holiday, the earliest you can submit an application is 23 February.

If you are applying for your child to move from an Oxfordshire school to a school in another area, you will need to apply via the new local authority for that school, or (in some cases) direct to the school. You should visit the web page for the new local authority for more information. If your child attends a school outside Oxfordshire but you want them to attend a school in Oxfordshire, you should now apply using the process below.

In-year transfers are for those children looking for an Oxfordshire school place during the academic year.

General advice

The Royal Society of Arts (RSA) has published a report Between the Cracks about in-year admissions, and evidence that moving schools may lead to falling levels of attainment. Sometimes school transfers cannot be avoided, but it is always advisable to discuss any concerns with the Headteacher or Principal of the child's current school first.

If you are considering moving your child between Oxfordshire schools because of a problem with a particular school, you should try to resolve the issue with the school first. In the first instance, you can raise your concern(s) with the Headteacher and subsequently, if necessary, with the Chair of Governors of your child's current school.

Key dates

As a general rule, we expect to respond to an application in writing 10 school days the Thursday after the application was made. In certain circumstances this will not be possible, where, for example, we are still awaiting information from one of the schools requested. However, we will write to applicants as soon as possible.

We can accept an application form one term in advance of the requested start date, based on 6 terms per academic year. For example, if you want a school place from 5 January, the earliest we will accept an application is 3 November.

Checking the progress of your application

Applications for admission to voluntary aided schools, free schools, foundation schools and academies may take significantly longer than 10 school days to process, as the decision to allow or refuse admission is made by the governors to these schools.

Postal application will take us longer to receive and therefore the process may be more than 10 school days.

Moving address

Moving to Oxfordshire

If you are moving to Oxfordshire you should apply using the Oxfordshire in-year application form (below).  You should give as much information about your prospective new address as possible.  See below about information we accept as confirmation of new address.

Moving to Oxfordshire from overseas

If you are moving to Oxfordshire from overseas we always request a copy of the child's passport and, if necessary, visa (if the child is coming from a country where they are required to have a visa in order to enter the UK). Please provide a copy of this with the application. It is not possible to offer a school place to a child arriving in Oxfordshire from overseas unless we have seen evidence that they are entitled to a UK state education.

Moving within Oxfordshire

If you are moving within Oxfordshire (from an Oxfordshire address to another Oxfordshire address), you should apply using the Oxfordshire in-year application form (below). You should give as much information about your prospective new address as possible. See below about information we accept as confirmation of new address.

Moving out of Oxfordshire

If you are moving out of Oxfordshire (and you want your child to transfer to a school in another County/area), you will need to apply direct via the new local authority for the area you are moving to, or (in some cases) via the school direct.  You can find out your new local authority using the Government’s postcode finder.

Not moving address

Transfer to a different Oxfordshire school

If you are not moving but want your child to move to another school in Oxfordshire. You should apply using the Oxfordshire in-year application form (below).

Transfer to a school in another county/local authority

If you are not moving but want your child to move to a school in the area of another local authority, you will need to apply direct via the other local authority, or (in some cases) via the school direct.  The following local authorities are Oxfordshire’s geographical neighbours:

Proof of address

If you are moving to a new address in Oxfordshire, you should provide proof of that new address as soon as possible. It is likely that this will give your child a higher priority for a school place than if your application is processed on your current or previous address.

Documents we accept as proof of address:

  • Solicitor’s letter confirming contracts have been exchanged; or
  • Tenancy agreement (page showing details of new address and last page signed by landlord and tenant); or
  • New Council Tax demand; or
  • Letter from new employer (e.g. University college) where accommodation is being provided by them and is tied to the new post/job; or
  • New Quarter information if this is a military posting with provided accommodation; or
  • Assignment Order if this is a military posting but new quarter has not yet been notified.

Applying for an in-year transfer

You can use the in-year application form to transfer your child to a different school. There are explanatory notes (pdf format, 56Kb) on how to complete the form. You can use the process below to send the form to us electronically or print it and send it to us by post.

Applying online

Apple Mac users

If you are using an Apple Mac/MacBook save the file to your desktop and open it in Preview or Acrobat.

Do not open and edit directly in your web browser.

You can submit your transfer request online to Oxfordshire County Council. You will need Adobe Reader version 7 or above to complete the form. You can download the latest version of Adobe Reader.

Apply online follow the process below:

1. Save the Transfer application form for in year transfers  (pdf format, 450Kb) to your computer by right-clicking the link and choosing "save target as" or "save link as" depending on your browser.

2. Open the form up in Adobe Reader, complete it and save your changes.

3. Upload the document using the form below.

Click the "Browse" button and select your saved form.

Add your surname to the filename and check you are uploading the fully completed form.

Upload any supporting documents e.g. baptismal certificate, proof of address

Max file size - 2Mb
Max file size - 2Mb
Max file size - 2Mb

In-year fair access

The 2012 School Admissions Code requires all state-funded mainstream schools to participate in their local authority's Fair Access Protocol (pdf format, 848Kb) in order to ensure that unplaced children, especially the most vulnerable, are offered places promptly and at a suitable school. It is only used for the in year admission of children who are difficult to place, particularly those with challenging behaviour.

Challenging behaviour is defined as serious criminal behaviour resulting in a conviction or a police caution, behaviour resulting in a permanent exclusion, or behaviour resulting in a significant number of fixed term exclusions from which it is clear that the child is at serious risk of permanent exclusion.

Children who need to be placed through the Fair Access Protocol are given priority for admission over others on a continued interest list (waiting list) or those awaiting an appeal.

Continued interest (waiting lists)

Continued interest (waiting) lists will be maintained until 31 July 2015, although a small number of academies will end their lists on 31 December 2014. Any places which become available will be offered according to the school's published admissions rules (not how long children have been on the list), and will also take into account any new applications which have not yet been considered.

It is not possible to add a child automatically to the list for the next school year (2015/16). A new application must first be made, so that it can be considered. If a place cannot be offered it will be possible to add a child's name to the newlist for the 2015/16 school year.

Last reviewed
04 June 2014
PrintPrint Short linkShort link to this pageGive us feedback on this pageFeedback form, opens in new window.
Access key details Skip to main content Home News Sitemap Search Website help Complaints Terms and conditions Website feedback