Transferring or moving to a different school

How to apply to move between Oxfordshire schools or to a school in Oxfordshire (in-year transfer).

Owing to the large number of applications we have received, there will be a considerable delay to in-year transfer requests being processed. We apologise for any inconvenience this may cause.

You can request a transfer to a new school a maximum of one term in advance of the requested start date, based on six terms per year.

If you are applying for your child to move from an Oxfordshire school to a school in another area, you will need to apply via the new local authority for that school, or (in some cases) direct to the school. You should visit the web page for the new local authority for more information. If your child attends a school outside Oxfordshire but you want them to attend a school in Oxfordshire, you should now apply using the process below.

In-year transfers are for those children looking for an Oxfordshire school place during the academic year.

Key dates

We can only accept an application form one term in advance of the requested date, based on 6 terms per academic year.

If you want your child to start a new school in Oxfordshire after the Easter school holidays, applications will be accepted from 23rd February 2015 onwards.

If you want your child to start a new school in Oxfordshire after the Spring school holidays, applications will be accepted from 13th April 2015 onwards.

If you want your child to start a new school in Oxfordshire from September 2015, applications will be accepted from 1st June 2015 onwards. Please note that applications will take longer to process for a September start due to the schools being closed over the summer holidays.

Please do not send applications in proir to these dates as they will not be held nor processed.

Checking the progress of your application

We expect to respond to an application within a minimum of 10 school days the Thursday after the application was made. In certain circumstances this will not be possible, where, for example, we are still awaiting information from one of the schools requested. Once we have been able to allocate a place we will contact you either by phone, email or letter.

Applications for admission to voluntary aided schools, free schools, foundation schools and academies may take significantly longer to process, as the decision to allow or refuse admission is made by the governors to these schools, not Oxfordshire County Council.

Postal application will take us longer to receive and therefore the process may be more than 10 school days.

Moving address

Moving to Oxfordshire

If you are moving to Oxfordshire you should apply using the Oxfordshire in-year application form (below).  You should give as much information about your prospective new address as possible.  See below about information we accept as confirmation of new address.

Moving to Oxfordshire from overseas

If you are moving to Oxfordshire from overseas we always request a copy of the child's passport and, if necessary, visa (if the child is coming from a country where they are required to have a visa in order to enter the UK). Please provide a copy of this with the application. It is not possible to offer a school place to a child arriving in Oxfordshire from overseas unless we have seen evidence that they are entitled to a UK state education.

Moving within Oxfordshire

If you are moving within Oxfordshire (from an Oxfordshire address to another Oxfordshire address), you should apply using the Oxfordshire in-year application form (below). You should give as much information about your prospective new address as possible. See below about information we accept as confirmation of new address.

Moving out of Oxfordshire

If you are moving out of Oxfordshire (and you want your child to transfer to a school in another County/area), you will need to apply direct via the new local authority for the area you are moving to, or (in some cases) via the school direct.  You can find out your new local authority using the Government’s postcode finder.

Not moving address

Transfer to a different Oxfordshire school

If you are not moving but want your child to move to another school in Oxfordshire. You should apply using the Oxfordshire in-year application form (below).

Transfer to a school in another county/local authority

If you are not moving but want your child to move to a school in the area of another local authority, you will need to apply direct via the other local authority, or (in some cases) via the school direct.  The following local authorities are Oxfordshire’s geographical neighbours:

Proof of address

If you are moving to a new address in Oxfordshire, you should provide proof of that new address as soon as possible. It is likely that this will give your child a higher priority for a school place than if your application is processed on your current or previous address.

Documents we accept as proof of address:

  • Solicitor’s letter confirming contracts have been exchanged; or
  • Tenancy agreement (page showing details of new address and last page signed by landlord and tenant); or
  • New Council Tax demand; or
  • Letter from new employer (e.g. University college) where accommodation is being provided by them and is tied to the new post/job; or
  • New Quarter information if this is a military posting with provided accommodation; or
  • Assignment Order if this is a military posting but new quarter has not yet been notified.

Continued interest (Waiting Lists)

There is a continued interest list for each school. The lists are ranked in order using the school admissions rules when there is a vacacny. We will then contact the parents of the child who is at the top of the list to offer them a place.

The continued interest list for each school will be held for the academic year, at which time they will close. If you wish to be considered for a school place for a new academic year, you will be required to complete another in-year transfer form.

We will not contact you to advise you to make a new application, but if you have not been offered one of your preferred schools but the end of the school year (17th July 2015), you will need to re-apply by the start of the new school year (3rd September 2015) to remain on the continued interest list.

Applying for an in-year transfer

You can use the in-year application form to transfer your child to a different school. There are explanatory notes (pdf format, 56Kb) on how to complete the form. You can use the process below to send the form to us electronically or print it and send it to us by post.

Apple Mac users

If you are using an Apple Mac/MacBook save the file to your desktop and open it in Preview or Acrobat.

Do not open and edit directly in your web browser.

You can submit your transfer request online to Oxfordshire County Council. You will need Adobe Reader version 7 or above to complete the form. You can download the latest version of Adobe Reader.

Apply online follow the process below:

1. Save the Transfer application form for in year transfers  (pdf format, 450Kb) to your computer by right-clicking the link and choosing "save target as" or "save link as" depending on your browser.

2. Open the form up in Adobe Reader, complete it and save your changes.

3. Upload the document using the form below.

Click the "Browse" button and select your saved form.

Add your surname to the filename and check you are uploading the fully completed form.

Upload any supporting documents e.g. baptismal certificate, proof of address

Max file size - 2Mb
Max file size - 2Mb
Max file size - 2Mb

In-year fair access

The 2012 School Admissions Code requires all state-funded mainstream schools to participate in their local authority's Fair Access Protocol (pdf format, 848Kb) in order to ensure that unplaced children, especially the most vulnerable, are offered places promptly and at a suitable school. It is only used for the in year admission of children who are difficult to place, particularly those with challenging behaviour.

Challenging behaviour is defined as serious criminal behaviour resulting in a conviction or a police caution, behaviour resulting in a permanent exclusion, or behaviour resulting in a significant number of fixed term exclusions from which it is clear that the child is at serious risk of permanent exclusion.

Children who need to be placed through the Fair Access Protocol are given priority for admission over others on a continued interest list (waiting list) or those awaiting an appeal.

General advice

The Royal Society of Arts (RSA) has published a report Between the Cracks about in-year admissions, and evidence that moving schools may lead to falling levels of attainment. Sometimes school transfers cannot be avoided, but it is always advisable to discuss any concerns with the Headteacher or Principal of the child's current school first.

If you are considering moving your child between Oxfordshire schools because of a problem with a particular school, you should try to resolve the issue with the school first. In the first instance, you can raise your concern(s) with the Headteacher and subsequently, if necessary, with the Chair of Governors of your child's current school.

Last reviewed
17 March 2015
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