Transferring or moving school

How to apply to move between Oxfordshire schools or to a school in Oxfordshire (in-year transfer).

If you are applying for your child to move from an Oxfordshire school to a school in another area, you will need to apply via the new local authority for that school, or (in some cases) direct to the school. You should visit the web-page for the new local authority for more information. If your child attends a school outside Oxfordshire but you want them to attend a school in Oxfordshire, you should now apply using the process below.

In-year transfers are for those children looking for an Oxfordshire school place during the academic year Below is information and guidance for parents/carers on how these applications should be made when a school place or a school transfer is sought.

General advice

The Royal Society of Arts (RSA) has published a report Between the Cracks about in-year admissions, and evidence that moving schools may lead to falling levels of attainment. Sometimes school transfers cannot be avoided, but it is always advisable to discuss any concerns with the Headteacher or Principal of the child's current school first.

If you are considering moving your child between Oxfordshire schools because of a problem with a particular school, you should try to resolve the issue with the school first. In the first instance, you can raise your concern(s) with the Headteacher and subsequently, if necessary, with the Chair of Governors of your child's current school.

Key dates

As a general rule, we expect to respond to an application in writing 10 school days the Thursday after the application was made.

Where a place is not wanted immediately, but at a future date, please see the table below for information about when applications can be made.

School place
wanted from
Earliest date for
applications 
Earliest date when
application will start
to be considered
We aim to
write a letter by
4 Nov 2013 (Term 2) Apply now 5 Sept 2013 2 weeks after application
6 Jan 2014 (Term 3) 4 Nov 2013 7 Nov 2013 28 Nov 2013
24 Feb 2013 (Term 4) 6 Jan 2014 9 Jan 2014 30 Jan 2014
22 Apr 2014 (Term 5) 24 Feb 2014 27 Feb 2014 20 Mar 2014
2 June 2014 (Term 6) 22 Apr 2014 24 Apr 2014 15 May 2014
2 Sept 2014
(Term 1 - 2014/15 )
2 June 2014 12 June 2014 3 July 2014

We will aim to write a letter by the dates above. In certain circumstances this will not be possible, where, for example, we are still awaiting information from one of the schools requested. In this case we will write as soon after the relevant date as possible.

Checking the progress of your application

Applications for admission to voluntary aided schools, free schools, foundation schools and academies may take significantly longer than 10 school days to process, as the decision to allow or refuse admission is made by the governors to these schools.

 

Please note: Postal application will take us longer to receive and therefore the process may be more than 10 school days.

Moving address

Moving to Oxfordshire

If you are moving to Oxfordshire you should apply using the Oxfordshire in-year application form (below).  You should give as much information about your prospective new address as possible.  See below about information we accept as confirmation of new address.

Moving to Oxfordshire from overseas

If you are moving to Oxfordshire from overseas we always request a copy of the child's passport and, if necessary, visa (if the child is coming from a country where they are required to have a visa in order to enter the UK). Please provide a copy of this with the application. It is not possible to offer a school place to a child arriving in Oxfordshire from overseas unless we have seen evidence that they are entitled to a UK state education.

Moving within Oxfordshire

If you are moving within Oxfordshire (from an Oxfordshire address to another Oxfordshire address), you should apply using the Oxfordshire in-year application form (below). You should give as much information about your prospective new address as possible. See below about information we accept as confirmation of new address.

Moving out of Oxfordshire

If you are moving out of Oxfordshire (and you want your child to transfer to a school in another County/area), you will need to apply direct via the new local authority for the area you are moving to, or (in some cases) via the school direct.  You can find out your new local authority using the Government’s postcode finder.

Not moving address

Transfer to a different Oxfordshire school

If you are not moving but want your child to move to another school in Oxfordshire. You should apply using the Oxfordshire in-year application form (below).

Transfer to a school in another county/local authority

If you are not moving but want your child to move to a school in the area of another local authority, you will need to apply direct via the other local authority, or (in some cases) via the school direct.  The following local authorities are Oxfordshire’s geographical neighbours:

Confirmation of address

If you are moving to a new address in Oxfordshire, you should provide confirmation of that new address as soon as possible.  It is likely that this will give your child a higher priority for a school place than if your application is processed on your current or previous address.

We accept a copy of any of the following as confirmation of address:

  • Solicitor’s letter confirming contracts have been exchanged; or
  • Tenancy agreement (page showing details of new address and last page signed by landlord and tenant); or
  • New Council Tax demand; or
  • Letter from new employer (e.g. University college) where accommodation is being provided by them and is tied to the new post/job; or
  • New Quarter information if this is a military posting with provided accommodation; or
  • Assignment Order if this is a military posting but new quarter has not yet been notified.

Applying for an in-year transfer

You can use the in-year application form (pdf format, 450Kb) to transfer your child to a different school. There are explanatory notes (pdf format, 56Kb) on how to complete the form. You can use the process below to send the form to us electronically or print it and send it to us by post.

Applying online

You can submit your transfer request online to Oxfordshire County Council. Please note: you will need Adobe Reader version 7 or above to complete the form. You can find the latest version of Adobe Reader.

If you would like to apply online follow the process outlined below:

1. Save this admissions CAPF In-year transfer form (pdf format, 450Kb) to your computer by right-clicking the link and choosing "save target as" or "save link as" depending on your browser.

2. Open the form up, complete it and save your changes.

3. Upload the document using the form below.

Click the "Browse" button and select your saved form.

Add your surname to the filename and check you are uploading the fully completed form.

Upload any supporting documents e.g. baptismal certificate

Max file size - 2Mb
Max file size - 2Mb
Max file size - 2Mb

In-year fair access

The 2012 School Admissions Code requires all state-funded mainstream schools to participate in their local authority's Fair Access Protocol (pdf format, 848Kb) in order to ensure that unplaced children, especially the most vulnerable, are offered places promptly and at a suitable school. It is only used for the in year admission of children who are difficult to place, particularly those with challenging behaviour.

Challenging behaviour is defined as serious criminal behaviour resulting in a conviction or a police caution, behaviour resulting in a permanent exclusion, or behaviour resulting in a significant number of fixed term exclusions from which it is clear that the child is at serious risk of permanent exclusion.

Children who need to be placed through the Fair Access Protocol are given priority for admission over others on a continued interest list (waiting list) or those awaiting an appeal.

Continued interest (waiting lists)

Continued Interest (waiting) lists will be maintained from 1 September 2013 to 31 July 2014. Any places which become available will be offered according to the school's published admissions rules (not how long children have been on the list), and will also take into account any new applications which have not yet been considered.

On 31 July 2014, the lists will be stopped. It is not possible to add a child automatically to the Continued Interest (waiting) list for the following (2014/15) academic year. A new application must first be made, so that it can be considered. If a place cannot be offered it will be possible to add a child's name to the new Continued Interest (waiting) list for the 2014/15 academic year.
See the key dates section for information about when applications can be made for entry or transfer at a later date.

 

 

 

Last reviewed
09 August 2013
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