Transferring or moving to a different school | Oxfordshire County Council

Transferring or moving to a different school

How to apply to move between Oxfordshire schools or to a school in Oxfordshire (in-year transfer).

Do not phone the Admissions Team to check the progress of an application. We will write to you once we have processed the application.

In-year applications

We only accept school application forms one term in advance of the requested start date, based on six terms per academic year.

The following schools process their own in-year transfer applications and should be contacted direct:

Area Website
Faringdon  
Ashbury with Compton Beauchamp CE Prmary School http://ashburyprimary.org.uk/
Oxford City  
St Mary & St John CE Primary School http://www.ssmj.oxon.sch.uk/Welcome_to_our_school
St Christopher's CE Primary School http://www.st-christophers-pri.oxon.sch.uk/
The John Henry Newman Academy http://www.jhnacademy.co.uk/website
Thame  
St Joseph's Catholic Primary School http://www.st-josephs.oxon.sch.uk/
Lord Williams's School http://www.lordwilliams.oxon.sch.uk/
Woodcote  
Goring CE Primary School http://www.goring.oxon.sch.uk/
Witney  
The Blake CE Primary School http://www.blake.oxon.sch.uk/website
North Leigh CE Primary School http://www.northleighprimaryschool.org.uk/

Progressing applications - applying for September 2017

From 5 June 2017, in-year transfer applications will be accepted for September 2017 entry.

Owing to the large number of applications being processed over the summer, the following dates apply.

Application received by Process by
8 June 2017 22 June 2017
22 June 2017 6 July 2017
6 July 2017 Mid-September

Please note that the dates we aim to process applications by are not guaranteed. There may be delays incurred where, for example, an academy has a monthly admissions meeting.

Once we have processed your application, we will contact you either by email or post.

Moving address

Moving to Oxfordshire

If you are moving to Oxfordshire you should apply using the Oxfordshire in-year application form (below). You should give as much information about your prospective new address as possible.  See below about information we accept as confirmation of new address.

Moving to Oxfordshire from overseas

If you are moving to Oxfordshire from overseas we always request a copy of the child's passport and, if necessary, visa (if the child is coming from a country where they are required to have a visa in order to enter the UK). Please provide a copy of this with the application. It is not possible to offer a school place to a child arriving in Oxfordshire from overseas unless we have seen evidence that they are entitled to a UK state education.

Moving within Oxfordshire

If you are moving within Oxfordshire (from an Oxfordshire address to another Oxfordshire address), you should apply using the Oxfordshire in-year application form (below). You should give as much information about your prospective new address as possible. See below about information we accept as confirmation of new address.

Moving out of Oxfordshire

If you are moving out of Oxfordshire (and you want your child to transfer to a school in another county/area), you will need to apply direct via the new local authority for the area you are moving to, or (in some cases) via the school direct.  You can find out your new local authority using the Government’s postcode finder.

Not moving address

Transfer to a different Oxfordshire school

If you are not moving but want your child to move to another school in Oxfordshire. You should apply using the Oxfordshire in-year application form (below).

Transfer to a school in another county/local authority

If you are not moving but want your child to move to a school in the area of another local authority, you will need to apply direct via the other local authority, or (in some cases) via the school direct.  The following local authorities are Oxfordshire’s geographical neighbours:

Proof of address

If you are moving to a new address in Oxfordshire, you should provide proof of that new address as soon as possible. It is likely that this will give your child a higher priority for a school place than if your application is processed on your current or previous address.

Please note that if your tenancy is for less than six months, this may not be considered as sufficient proof of address for school admission purposes.

Documents we accept as proof of address:

  • Solicitor’s letter confirming contracts have been exchanged
  • Tenancy agreement (page showing details of new address and last page signed by landlord and tenant)
  • New Council Tax demand
  • Letter from new employer (e.g. University college) where accommodation is being provided by them and is tied to the new post/job
  • New Quarter information if this is a military posting with provided accommodation
  • Assignment Order if this is a military posting but new quarter has not yet been notified.

Continued interest list

It is not always possible to offer a place at a requested school.

There is a continued interest list for each school, which unsuccessful applicants can join if they wish.

The lists are ranked in order using the published admissions rules for each school. If a place becomes available, we will then contact the parents of the child who is at the top of the list to offer them a place.

The continued interest list for most schools will be held until 30 June 2017, at which point they will close.

Appeals

If your school application is refused, you may appeal against the decision. For school appeals information.

Applying for an in-year transfer

You can use the in-year application form to transfer your child to a different school. You can use the process below to send the form to us electronically or print it and send it to us by post (pdf format, 450Kb.

Apple Mac users

If you are using an Apple Mac/MacBook save the file to your desktop and open it in Preview or Acrobat.

Do not open and edit directly in your web browser.

You can submit your transfer request online to Oxfordshire County Council. You will need Adobe Reader version 7 or above to complete the form. You can download the latest version of Adobe Reader.

Apply online follow the process below:

1. Save the Transfer application form for in year transfers  (pdf format, 450Kb) to your computer by right-clicking the link and choosing "save target as" or "save link as" depending on your browser.

2. Open the form up in Adobe Reader, complete it and save your changes.

3. Upload the document using the form below.

Click the "Browse" button and select your saved form.
Files must be less than 7.81 MB.
Allowed file types: pdf.

Add your surname to the filename and check you are uploading the fully completed form.

Upload any supporting documents e.g. baptismal certificate, proof of address

Max file size - 2Mb
Files must be less than 2 MB.
Allowed file types: gif jpg png txt rtf html odf pdf doc docx ppt pptx xls xlsx xml.
Max file size - 2Mb
Files must be less than 2 MB.
Allowed file types: gif jpg png txt rtf html odf pdf doc docx ppt pptx xls xlsx xml.
Max file size - 2Mb
Files must be less than 2 MB.
Allowed file types: gif jpg png txt rtf html odf pdf doc docx ppt pptx xls xlsx xml.

Data protection statement

Oxfordshire County Council will use the information you provide on this form to respond to and process your request. By submitting this form you are consenting to our processing personal information for the purpose of your request. We may share your information with other services to process your request.

In-year fair access

The 2012 School Admissions Code requires all state-funded mainstream schools to participate in their local authority's Fair Access Protocol (pdf format, 848Kb) in order to ensure that unplaced children, especially the most vulnerable, are offered places promptly and at a suitable school. It is only used for the in year admission of children who are difficult to place, particularly those with challenging behaviour.

Challenging behaviour is defined as serious criminal behaviour resulting in a conviction or a police caution, behaviour resulting in a permanent exclusion, or behaviour resulting in a significant number of fixed term exclusions from which it is clear that the child is at serious risk of permanent exclusion.

Children who need to be placed through the Fair Access Protocol are given priority for admission over others on a continued interest list (waiting list) or those awaiting an appeal.

General advice

The Royal Society of Arts (RSA) has published a report Between the Cracks about in-year admissions, and evidence that moving schools may lead to falling levels of attainment. Sometimes school transfers cannot be avoided, but it is always advisable to discuss any concerns with the Headteacher or Principal of the child's current school first.

If you are considering moving your child between Oxfordshire schools because of a problem with a particular school, you should try to resolve the issue with the school first. In the first instance, you can raise your concern(s) with the Headteacher and subsequently, if necessary, with the Chair of Governors of your child's current school.

Last reviewed
22 May 2017
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