Support attending job interviews | Oxfordshire County Council

Support attending job interviews

Guidance, what you need to bring with you and access requirements.

Hints and tips on attending an interview

The interview process is often a daunting experience. It is important that you have the right skills and experience for the job but it is also important that you are able to convey the skills and experience you have on the day.

Here are some tips:

Prepare for the interview

Do your homework about Oxfordshire County Council and the department.

Ensure that you have read the summary role profile and person specification which is available online (logon to ‘My Applications’ where you will find your application and the summary role profile and person specification). Make some notes on how you can demonstrate that you have the necessary skills and experience that is being asked for and your recent achievements.

Think about some questions that you may be asked and consider how you might answer them.

The week before your interview

Be sure you know the following information about your interview:

  • the time
  • the date
  • the location
  • the name(s) of the interviewer(s)

Work out how you are going to get to the interview location, and how long it will take. Try to anticipate any delays that could make you late.

Ensure that you have all the documents you have been asked to bring with you to the interview.

The interview

Plan to arrive at the interview 15 minutes before the time of the interview.

On arrival, ensure that the receptionist knows you have arrived

Psychometric testing

In some roles, Oxfordshire County Council uses psychometric assessments to enhance the information obtained about individuals in an objective manner for the purpose of recruitment selection, development, team building, career counselling and redeploying employees.

If you are required to undertake psychometric testing as part of your interview please read the attached policy (pdf format) which will help with your preparation.

Interviews for jobs in the children's service

There is specific information for people applying for jobs in the children's service.

What you need to bring with you

When you attend your interview at Oxfordshire County Council you will be required to provide a number of original documents to prove that you have a legal right to work in the UK and hold relevant qualifications/registration to carry out the role you are interviewed for.

Certain vacancies are also subject to the receipt of a criminal record check (DBS). If you are interviewed for such a role, you will be required to produce three identity documents to support your applications. If you are unsure whether the role you are interviewed for is subject to the criminal record check, please refer to the advertisement and job summary and person specification document for that role.

The most commonly produced documents are:

  • valid UK or EU/EEA passport in your current name
  • relevant qualification/registration certificates

To support your criminal record check application you can also bring:

  • a driving licence (photocard and counterpart licence) in your current address and in your current name
  • original of a household bill (not mobile phone) or a bank statement which is in your name, includes your current address and is less than three months old. Print outs from a webpage will not be accepted.

You must ensure that you bring the original documents with you on the day of your interview so that they can be photocopied by the interview panel.

There are number of other documents you can produce, so if you don’t hold the documents above, please refer to the information below.

You can contact us if you want to check whether the documents you are bringing are acceptable. Please quote the position reference number in all your correspondence with us.

If you are successful in your application your offer will remain conditional (that is, not a firm offer) until the original documents have been seen - so remembering to bring them with you at interview will guarantee the recruitment process is as quick as possible in the later stages.

Other documents you may need to bring

Asylum and immigration - proof of your right to work in the UK

To meet its legal obligation under the Immigration, Asylum and Nationality Act 2006, Oxfordshire County Council needs to ensure it has seen and checked documents to show you are eligible to work in the United Kingdom.

When attending an interview you must bring original copies of the following document (or documents) with you that will be photocopied and placed on your personal file, should you be appointed.

For ease, the majority of candidates applying for a role at Oxfordshire County Council should bring one of the following documents or combination of documents:

Acceptable documents for a person who has a permanent right to work in the UK

  1. A passport showing the holder, or a person named in the passport as the child of the holder, is a British citizen or a citizen of the UK and Colonies having the right of abode in the UK.
  2. A passport or national identity card showing the holder, or a person named in the passport as the child of the holder, is a national of a European Economic Area country or Switzerland.
  3. A Registration Certificate or Document Certifying Permanent Residence issued by the Home Office to a national of a European Economic Area country or Switzerland.
  4. A Permanent Residence Card issued by the Home Office to the family member of a national of a European Economic Area country or Switzerland.
  5. A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder indicating that the person named is allowed to stay indefinitely in the UK, or has no time limit on their stay in the UK.
  6. A current passport endorsed to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the UK, has the right of abode in the UK, or has no time limit on their stay in the UK.
  7. A current Immigration Status Document issued by the Home Office to the holder with an endorsement indicating that the named person is allowed to stay indefinitely in the UK, or has no time limit on their stay in the UK, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.
  8. A full birth or adoption certificate issued in the UK which includes the name(s) of at least one of the holder’s parents or adoptive parents, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.
  9. A birth or adoption certificate issued in the Channel Islands, the Isle of Man or Ireland, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.
  10. A certificate of registration or naturalisation as a British citizen, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.

Documents which are accepted for checking purposes for a person who has a temporary right to work in the UK

Group 1 - Documents where a time-limited statutory excuse lasts until the expiry date of leave

  1. A current passport endorsed to show that the holder is allowed to stay in the UK and is currently allowed to do the type of work in question.
  2. A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder which indicates that the named person can currently stay in the UK and is allowed to do the work in question.
  3. A current Residence Card (including an Accession Residence Card or a Derivative Residence Card) issued by the Home Office to a non-European Economic Area national who is a family member of a national of a European Economic Area country or Switzerland or who has a derivative right of residence.
  4. A current Immigration Status Document containing a photograph issued by the Home Office to the holder with a valid endorsement indicating that the named person may stay in the UK, and is allowed to do the type of work in question, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.

Group 2 – Documents where a time-limited statutory excuse lasts for six months

  1. A Certificate of Application issued by the Home Office under regulation 17(3) or 18A(2) of the Immigration (European Economic Area) Regulations 2006 to a family member of a national of a European Economic Area country or Switzerland stating that the holder is permitted to take employment which is less than 6 months old together with a Positive Verification Notice from the Home Office Employer Checking Service.
  2. An Application Registration Card issued by the Home Office stating that the holder is permitted to take the employment in question,together with a Positive Verification Notice from the Home Office Employer Checking Service.

  3. A Positive Verification Notice issued by the Home Office Employer Checking Service to the employer or prospective employer which indicates that the named person may stay in the UK and is permitted to do the work in question.

Please note that if - for any reason - the names given on the two documents that you supply are not identical then you will also need to supply a third original document, to explain the reason for the difference. This could be a marriage certificate, divorce document, deed poll, adoption certificate, or statutory declaration.

Proof of your qualifications and professional registration

When you attend your interview, we need to confirm that you have the qualifications (educational and professional) that you have stated on your application form.

When you attend your interview you must bring the original certificates for all qualifications (educational or professional) that are outlined as being essential for the role to which you are applying. These are outlined in the job summary and person specification.

This is especially important for teachers and social workers (evidence of your HCPC Registration).

If you are unsure which documents you need to bring with you then please contact us and we will be happy to advise you.

Criminal record check ID documents to produce

At least one document must confirm your current name, one document must confirm your current address and one document must confirm your date of birth.  Wherever possible, a document below that holds a photograph should be submitted.

ID documents printed from the internet (for example, internet bank statements) are not acceptable.

Documents in a previous name can be accepted only where the applicant can provide documentation supporting a recent change because of:

  • marriage/civil partnership (marriage/civil partnership certificate)
  • divorce/civil partnership dissolution (decree absolute/civil partnership dissolution certification)
  • Deed Poll (Deed Poll certificate)

Can you produce one document from Group 1 below?

  • Yes? Then we need two more documents. The two additional documents can be from Group 1 or Group 2a / 2b
  • No?  Then please contact the person who has asked you to complete the application form to discuss other ID submission options

Group 1 – primary trusted identity credentials

  • Biometric residence permit (UK)
  • Birth certificate (UK and Channel Islands) - issued at time of birth (full or short)
  • Current driving licence (UK, Isle of Man and Channel Islands) (Full or provisional) photocard AND counterpart licence
  • Current driving licence (full or provisional) – EU Photocard AND counterpart licence where one is issued
  • Current valid passport (any country)
  • Adoption certificate (UK)

Group 2 - Group 2a – trusted government/state issued documents

  • Birth certificate (UK and Channel Islands) - issued after the time of birth
  • Current driving licence (UK, Isle of Man, Channel Islands and EU) (full or provisional) - old-style paper version
  • Current driving licence (full or provisional) – Photocard (all countries where a counterpart has been issued but not presented)
  • Fire arms licence (UK, Channel Islands and Isle of Man)
  • HM Forces ID card (UK)
  • Marriage/civil partnership certificate (UK and Channel Islands)

Group 2 - Group 2b – financial/social history documents

  • Bank/building society statement (UK or EEA) – not an online print out and less than three months old.
  • Bank/building society account opening confirmation letter (UK) – not an online printout
  • Benefit statement - for example, child allowance, pension - less than three months old
  • Cards carrying the PASS accreditation logo (UK and Channel Islands)
  • Council Tax Statement (UK and Channel Islands) - issued within last 12 months
  • Credit card statement (UK or EEA) - less than three months old
  • Document (UK and Channel Islands) from central/local government / government agency / local authority giving entitlement less than three months old
  • EU National ID Card
  • Financial statement (UK) - for example, pension, endowment, ISA - less than three months old.
  • Letter of sponsorship from future employment provider (Non-UK/Non-EEA)
  • Letter from head teacher or college principal (16 - 19-year-olds in full time education) (UK)

  • Mortgage statement (UK or EEA) issued within last 12 months
  • P45/P60 statement (UK and Channel Islands) issued within last 12 months
  • Utility bill (UK) - not mobile telephone - less than three months old.
  • Work permit/visa (UK) (UK Residence Permit) (valid up to the expiry date)

How we offer a post

If you have been successful at interview and offered a role it will be offered to you on a conditional basis.

This means that the offer is not ‘firm’ until the pre-employment checks have been completed, and can be retracted should the checks not be satisfactory.

Once you have been made a conditional offer, you will be sent a formal letter outlining your conditional offer and the outstanding pre-employment checks that are required.

We will then commence the range of pre-employment checks described above.

This process can take a varying amount of time dependent on how quickly we receive back the information we require back from yourselves and how quickly we receive the information back from the from the various people we send it to (i.e. your references)

In relation to the reference process, you can help speed up the process by letting your references know that you have been offered the role and that they will shortly be contacted for a reference, and ask whether they would return the information as quickly as possible.

Expenses for attending interviews

Oxfordshire County Council will only pay interview expenses where there is prior arrangement between the candidate and ourselves before the interview.

Where agreement has been secured then we will reimburse at public transport rates and will send you a travel expense claim form with your interview confirmation letter together with instructions on how to complete it and where to send it.

If prior agreement has not been secured then interview expenses will not be paid.

Last reviewed
02 June 2016
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