School data privacy notice | Oxfordshire County Council

School data privacy notice

How student data is shared and used

The Data Protection Act 1998 gives rights to those whose personal data is held and used by organisations, including the Department for Education, Local Authorities and Schools.

This includes:

  • the right to know the types of data being held
  • why it is being held, and
  • to whom it may be communicated.

Privacy notices are designed to meet these needs and should be brought to the attention of all pupils for whom data it is being submitted in the School Census and in Destination Data.

To see how the Local Authority and other agencies use school information, please click on the below:

Schools are responsible for issuing the Privacy Notice to pupils and it is suggested that it be included as part of an induction pack, be put on the school website and/or posted on the notice board/intranet. They do not need to be issued on an annual basis as long as new pupils are made aware of the notices and that they are readily available electronically or in paper format.

Templates suggested to schools:

If schools have any questions about issuing the privacy notice or how to notify Oxfordshire County Council when a learner opt’s out, please email

Last reviewed
11 October 2016
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