Charges for Oxfordshire History Centre services
List of charges for using Oxfordshire History Centre services.
On this page
Self-service copying
Self-service photocopying of archive documents is not allowed. You may be able to submit an order for staff-operated copying; please ask staff for advice on what types of material can be copied. Alternatively, you may purchase a permit to use a digital camera (see the bottom of the table below).
You must respect copyright law when you make copies. Guidance on reasonable limits is displayed by the microform scanner and public computers.
| Type | Cost (includes VAT) |
|---|---|
| Computer printouts black / white or colour |
35p per A4 sheet 70p per A3 sheet |
| Microform printouts black / white A4 or A3 |
£1 per sheet |
| Permit for digital copying includes: Downloads from microform scanner Use of digital camera |
£9 per day; £25 per multi permit (up to five visits in one calendar month), |
| USB memory sticks | £8 per 4 - 8GB stick (exact size dependent on availability) |
Staff-operated copying
- please contact us with details of which books, documents, images or other sources you would like us to copy.
- we will reply with details of the costs involved and an order form for you to sign and return with your payment.
- a minimum charge of £7 is payable for all remote requests for staff-operated copying. This affects all orders, whether delivered electronically or by post, and includes postage cost.
- order forms include a copyright declaration which must be signed by all applicants. Material may not be copied if copyright is likely to be infringed.
- there may be limitations on the types of copy we can provide from certain sources, either for conservation or legal reasons.
Photocopies and printouts
| Type | Cost (includes VAT) | Comment |
|---|---|---|
| Photocopies (standard) black/white or colour A4 or A3 |
£1 per sheet | Local studies sources only (printed books, pamphlets, periodicals etc) |
| Photocopies (careful handling) black/white or colour A4 or A3 |
£2 per sheet | All archive documents and any local studies sources requiring extensive or careful handling |
| Computer printouts black/white or colour A4 or A3 |
£1 per sheet | Includes paper copies from pre-existing scans of Oxfordshire wills, Oxfordshire district valuation maps and survey books – charged per sheet, and limited to A4 or A3 size. Includes paper copies of extracts from pre-existing scans of Oxfordshire tithe maps – charged per sheet, and limited to A4 or A3 size. Whole tithe maps are available as Electronic Files only. |
| Microform printouts black/white A4 or A3 |
£2 per sheet | - |
| Motor vehicle registration copies | £17 | - |
| Baptism certificates | £17 | - |
| Electoral register certified copies | £17 | - |
| Magistrates Court records certified copy | £17 | - |
Electronic files - Picture Oxon and Oral History collections
All Picture Oxon digital images (electronic files in TIF or JPG format) and Oral History audio files (MP3 format) must be ordered online and downloaded at cost from our Heritage Search site. This includes both pre-existing digital images (available for instant download) and bespoke scans created to order (available within ten working days).
| Type | Cost (includes VAT) | Comment |
|---|---|---|
| Electronic file. (pre-existing image) Limited to 700 pixels along longest side, compressed JPEG only** |
£2 per image | Low resolution, limited size |
| Electronic file. (pre-existing image) 2,250 pixel compressed JPEG only |
£9 per image | High-resolution partly-compressed jpeg image file. Image size is roughly 2,250 pixels along longest side. Only available where we already hold a digital image in our Picture Oxon collection. Example – photograph (.jpg format, 524 KB) |
| Electronic file. (pre-existing image) 3,200-4,200 pixel uncompressed TIFF / JPEG only |
£13 per image | High-resolution tiff or jpeg image file with no or minimal compression. Maximum image length of 4,200 pixels. Only available where we already hold a digital image in our Picture Oxon collection. Example – photograph (tiff format, 20.5 MB) (warning large file) |
| Electronic file. (pre-existing image of large format map) 7,000-10,000 pixel uncompressed TIFF** |
£17 per image |
High-resolution tiff image file with no or minimal compression. We are unable to provide bespoke image scans, created to order, from large format material such as maps). |
| Electronic file (created to order) 2,250 pixel compressed JPEG only |
£13 per image | High-resolution partly-compressed JPEG image file. Image size is roughly 2,250 pixels along longest side. Created to order. (No existing digital image available in our Picture Oxon collection). |
| Electronic file. (created to order) Any high-res TIFF or JPEG file |
£17 per image | High-resolution uncompressed image file. Can be supplied as TIFF or JPEG. Image size is at least 3,200 pixels along longest side. Created to order. (No existing digital image available in our Picture Oxon collection). |
| Type | Cost (includes VAT) | Comment |
|---|---|---|
| Oral history audio files | £5 | Per 1 or more mp3 files associated with a single catalogue record. Audio files are only supplied in mp3 format and must be ordered online and downloaded at cost from www.oxfordshire.gov.uk/heritagesearch. |
Digital prints and electronic files – other collections
Please check the delivery section below for details of the costs of supplying electronic files.
| Type | Cost (includes VAT) | Comment |
|---|---|---|
| Plain paper digital prints (created to order) black / white or colour 4 or A3 |
£13 | Printed on plain paper. Bespoke photographed copies of archive and local studies sources. |
| Electronic file (created to order) |
£13 per image | High-resolution JPEG image file. Bespoke scanned or photographed copies of archive and local studies sources. |
| Electronic file Automated scans Archive, careful handling and microform sources |
£2 per sheet copied |
Image file supplied in compressed PDF or JPG format. There may be one or more sheets per electronic file supplied, and a charge is made per sheet.
Not available from:
Examples to download: |
| Electronic file Automated scans Digital or Local Studies printed sources |
£1 per sheet copied |
Image file supplied in compressed PDF format. There may be one or more sheets per electronic file supplied, and a charge is made per sheet.
Not available from:
Examples to download:
Copy of printed text (black / white 300 dpi) (pdf format, 169 Kb) Copy from a newspaper microfilm (black / white 400 dpi) (pdf format, 1.7 MB) |
| Electronic file Tithe maps |
£17 per map image | High-resolution JPEG image file. Tithe maps for some parishes may be covered by more than one map image. Please ask for details. |
| Type | Cost (includes VAT) | Comment |
|---|---|---|
| Free | Available for Electronic files (low resolution) only. Max file size of 3 MB for transmission by email. |
|
| Online file share | Free | Staff will supply a link from which customers can download their files |
Postage and packing
Postage and packing charges for all staff-operated copies are listed below. Copies may be collected personally from Oxfordshire History Centre during opening hours, or they can be posted at the following standard rates. International orders are sent by airmail.
| Type | Cost (includes VAT) | Comment |
|---|---|---|
| Copies supplied to UK | £4 | A4 flat A3 rolled or folded |
| Copies supplied air mail | £8 | A4 flat A3 rolled or folded |
Research
| Type | Cost (includes VAT) | Comment |
|---|---|---|
| Research private users |
£46 per hour | Minimum – half hour - £23 Maximum – 2 hours - £92 |
| Research business users |
£80 per hour | Minimum – half hour - £40 Maximum – 2 hours - £160 |
Reproduction
Images and files (copies of out-of-copyright works) supplied by Oxfordshire History Centre may be reproduced freely. Still, we ask that you acknowledge Oxfordshire History Centre as the source, citing the appropriate catalogue reference.
Images and files (copies taken from copyright works) supplied by Oxfordshire History Centre may only be used for non-commercial or private study research.
Contact us if you need advice on whether a copy has been taken from a copyright or out-of-copyright work.
If you want to use an image of a copyrighted work for any other purpose, you must obtain written permission from Oxfordshire History Centre - this might include an exhibition, publication in a book or leaflet, or display on a website.
If you would like us to consider an application to reproduce an image, please contact us.
The following reproduction fees may be payable in addition to any copying or research charges.
| Category of user | Type of reproduction | Fee per image used | Comment |
|---|---|---|---|
| Local individuals organisations and partners |
Publication or website | £10 (8.33 ex VAT) | Per use of 1-5 images |
| Local individuals organisations and partners |
Publication or website | £20 (16.66 ex VAT) | Per use of 6 or more images |
| Academic | Publication or website | £15 (£12.50 ex VAT) | Per use of 1-5 images |
| Academic | Publication or website | £30 (£25.00 ex VAT) | Per use of 6 or more images |
| Commercial | Publication or website | £30 (£25.00 ex VAT) | Per use of 1-5 images |
| Commercial | Publication or website | £60 (£50 ex VAT) | Per use of 6 or more images |
| Media - broadcast | All platforms, regions or countries | £120 (£100 ex VAT) | Per image used, 0-5 years |
| Media - broadcast | All platforms, regions or countries | £200 (£166.67 ex VAT) | Per image used, in perpetuity |
| Media - location fee | Filming, per hour on-site at Oxfordshire History Centre | £84 (VAT exempt) | Film or TV companies filming at OHC. Location fee is chargeable in addition to broadcast fees and research fees, where applicable. |
Category key
- commercial category – includes commercial enterprises, national charities, government bodies.
- local charitable category – includes societies clubs, churches, etc.; also private individuals who are self-publishing.
Publication types
Includes books, pamphlets, leaflets, periodicals, newspapers, exhibitions, presentation, internal reports, website, interior decoration, advertising matter or souvenirs.
Payment
In-person
Card payments are preferred, but cash and cheques are also accepted
Electronic (Audio files and Picture Oxon images only)
You can pay online via Picture Oxon for either pre-existing digital images or bespoke image scans listed in the Picture Oxon catalogue. You can make electronic payment online via Heritage Search for Oral History audio files. Payment is made at the same time as your online order.
Electronic (other services or media)
- you can make an electronic payment to cover the cost of Research, Copies from Archive or Local Studies sources, or Image reproduction fees
- you can make an electronic payment from a UK bank or building society using the Faster Payments Service, via internet, mobile or telephone banking, or at a bank branch
- you can make an electronic payment from overseas using the SWIFT service, but you should check with your bank whether extra fees apply
- please let us know if you would like to make an electronic payment, so that we can provide you with a payment reference to quote
We cannot supply goods and services until we have received payment.
By post
By sending a cheque made payable to 'Oxfordshire County Council', quoting our letter or order reference.
On invoice
Payment on invoice raised by Oxfordshire County Council. The minimum invoice amount is £36.