Charges for Oxfordshire History Centre services

List of charges for using Oxfordshire History Centre services.

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Self-service copying

  • Self-service photocopying of archive documents is not allowed. You may be able to submit an order for staff-operated copying; please ask staff for advice on what types of material can be copied. Alternatively, you may purchase a permit to use a digital camera (see the bottom of the table below).
  • You must respect copyright law when you make copies; guidance on reasonable limits is displayed by the photocopier, microform scanner and public computers.
Type Cost (includes VAT)
Photocopies
Local Studies sources only
black / white or colour
A4 or A3		 20p per sheet
Computer printouts
black / white or colour
A4 or A3		 20p per sheet
Microform printouts
black / white
A4 or A3		 50p per sheet
Permit for digital copying
Includes:
Use of USB memory stick
Use of digital camera		 £4.80 per day; £14.40 per week,
starting on any day

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Staff-operated copying

  • Please contact us with details of which books, documents, images or other sources you would like us to copy.
  • We will reply with details of the costs involved and an order form for you to sign and return with your payment.
  • Order forms include a copyright declaration which must be signed by all applicants. Material may not be copied if copyright is likely to be infringed.
  • There may be limitations on the types of copy we can provide from certain sources, either for conservation or legal reasons.

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Photocopies and printouts

Type Cost Comment
Photocopies
(standard)
black / white or colour
A4 or A3		 60p per sheet (includes VAT) Local studies sources only
Photocopies
(careful handling)
black / white or colour
A4 or A3		 £1.20 per sheet
(includes VAT)		 All archive documents and any local studies sources requiring extensive or careful handling
Computer printouts
black / white or colour
A4 or A3		 60p per sheet
(includes VAT)		  
Microform printouts
black / white
A4 or A3		 £1.20 per sheet
(includes VAT)		  
Motor vehicle registration copies £7  
Baptism certificates £10  
Marriage certificates £10  

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Digital prints and electronic files

Please check the delivery section below for details of the costs of supplying electronic files.

Type Cost
(includes VAT)		 Comment
Plain paper digital prints (pre-existing image)
black / white or colour
A4 or A3		 £5 Printed on plain paper.
Only available where we already hold a digital image.
Plain paper digital prints (bespoke photography)
black / white or colour
4 or A3		 £8 Printed on plain paper.
Scanned or photographed copies of archive and local studies sources, or images from our Oxfordshire Images collection, created to order.
(No existing digital image available).
Photo paper digital prints (pre-existing image)
black / white or colour
A4 or A3		 £8 High-resolution print on semi-gloss or archival matte photo-weight paper.
Only available from our Oxfordshire Images collection, and where we already hold a digital image.
Photo paper digital prints (bespoke photography)
black / white or colour
A4 or A3		 £12 High-resolution print on semi-gloss or archival matte photo-weight paper.
Copies of photographs from our Oxfordshire Images collection only, created to order.
(No existing digital image available).
Electronic file
low resolution		 £1.20 per sheet copied

Low resolution (compressed) image file supplied in pdf or jpeg format, copied from archive or local studies sources.
Not available from photographs in our Oxfordshire Images collection.
There may be one or more sheets per electronic file supplied.
Not available from any Oxfordshire Family History Society data.

Example – copy of a will (colour 300 dpi) (pdf format, 282 KB)

Example – copy of printed text (black / white 300 dpi) (pdf format, 169 KB)

Example – copy from a newspaper microfilm (black / white 400 dpi) (pdf format, 1.7 MB)

Electronic file.
(pre-existing image)
high resolution - compressed

 £5 per image High-resolution partly-compressed jpeg image file.
Maximum image length of 2250 pixels at 600dpi resolution.
Only available where we already hold a digital image in our Oxfordshire Images collection.
Example – photograph (.pdf format, 524 Kb)

Electronic file.
(pre-existing image)
high resolution - no compression

 £8 per image High-resolution tiff or jpeg image file with no or minimal compression.
Maximum image length of 4200 pixels at 600dpi resolution.
Only available where we already hold a digital image in our Oxfordshire Images collection.
Example – photograph (tiff format, 20.5 Mb) (warning large file)
Electronic file (bespoke photography)
high resolution - compressed.		 £8 per image High-resolution jpeg image file. Scanned or photographed copies of archive and local studies sources, created to order. Not available from photographs in our Oxfordshire Images collection.

Electronic file.
(bespoke photography)
high resolution - any file type

 £12 per image Any high-resolution tiff or jpeg image file.
Scanned or photographed copies of images from our Oxfordshire Images collection, created to order.
(No existing digital image available).
Oral history recordings on CD-R £18 Per CD supplied, including up to a maximum of 5 separate sound files.
Copies of Oxfordshire County Council and Radio Oxford recordings can normally be supplied within 10 working days.
The Oral History Recordings Order Form (.pdf format, 80 Kb) explains the ordering procedure and gives details of the special copyright restrictions which apply to sound recordings.

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Delivery of electronic files

Type Cost (includes VAT) Comment
Email Free Available for Electronic files (low resolution) only.
Max file size of 3MB for transmission by email.
Online file share Free Staff will supply a link from which customers can download their files
Transfer to CD-R £3.60 Supply of any electronic files on CD-R (postage and packing is additional). Note that the supply of oral history sound files is charged separately.

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Postage and packing

Postage and packing charges for all staff-operated copies are listed below. Copies and discs may be collected personally from Oxfordshire History Centre during opening hours, or they can be posted at the following standard rates. International orders are sent by air mail.

Type Comment Cost (includes VAT)
Copies supplied to UK in plain C4 envelope A4 flat
A3 folded		 £2.40
Copies supplied to UK in 450mm cardboard tube A3 rolled £4.80
CD-R supplied to UK in disc mailer   £4.80
Copies supplied air mail in plain C4 envelope A4 flat
A3 folded		 £4.80
Copies supplied air mail in 450mm cardboard tube A3 rolled £7.20
CD-R supplied air mail in disc mailer   £7.20

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Research charges

Type Cost (includes VAT) Comment
Research
Private users		 £30 per hour Minimum – half hour - £15
Maximum – 2 hours - £60
Research
Business users		 £45 per hour Minimum – half hour - £22.50
Maximum – 2 hours - £90

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Reproduction fees

  • Images and files supplied by Oxfordshire History Centre may only be used for the purposes of research for a non-commercial purpose or private study.
  • If you want to use an image for any other purpose you must obtain written permission from Oxfordshire History Centre - this might include exhibition, publication in a book or leaflet, or display on a website.
  • If you would like us to consider an application for reproducing an image, please download, complete and return a copy of the Permission to reproduce images application form (pdf format, 81 KB)
  • The following reproduction fees may be payable in addition to any copying or research charges.
Category of user Type of reproduction Fee per image used Comment
Commercial Publication £36 Per first instance of use of an image: 1 – 4999 copies
Commercial Publication £72 Per first instance of use of an image:  5000 copies or more
Commercial Publication £12 Per extra instance of use of an image: 1 – 4999 copies
Commercial Publication £24 Per extra instance of use of an image:  5000 copies or more
Commercial Internal use

£18

 Strictly for use within the organisation, and not for publication

Media

 Broadcast £72 Regional, national, or worldwide broadcast – first or repeat use

Media

 Broadcast £180 Buyout 1 – 5 years

Local charitable

 Publication £12 Per instance of use of an image:
1 or 2 images ordered
Local charitable Publication £10.20 Per instance of use of an image:
3 – 6 images ordered
15% discount
Local charitable Publication £9.60 Per instance of use of an image:
7 – 10 images ordered
20% discount
Local charitable Publication £9 Per instance of use of an image
11 or more images ordered
25% discount
Local charitable Internal use £6 Strictly for use within the organisation, and not for publication
  • Commercial category – includes commercial enterprises, national charities, government bodies.
  • Local Charitable category – includes societies clubs, churches, etc.; also private individuals who are self-publishing.
  • Publication – includes books, pamphlets, leaflets, periodicals, newspapers, exhibitions, presentation, website, interior decoration, advertising matter or souvenirs.

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Payment

In person By visiting Oxfordshire History Centre
Online

Using PayPal:

  • You don't need a PayPal account to do this; but you do need an email address.
  • PayPal accepts payment by credit or debit card
  • On request we will generate a PayPal invoice which is emailed to the customer
By post By sending a cheque made payable to Oxfordshire County Council, quoting our letter or order reference.
On invoice Payment on invoice raised by Oxfordshire County Council. The minimum invoice amount is £24.

 

Last reviewed
01 April 2013
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