Adult social care comments, compliments and complaints

How to send us feedback or make a complaint about the adult social care service.

How to make a complaint or comment about adult social care

You could speak to a member of staff you are working with, or to their manager. Alternatively, contact the complaints service.

You can contact us in the following ways:

Tel: 01865 323589
Fax: 01865 783134
Email: commentsandcomplaints@oxfordshire.gov.uk

Comments and Complaints Service
Freepost RRYR-XTBE-GBTZ
County Hall
New Road
Oxford
OX1 1ND

What you can complain about

Complaints could be about:

  • your assessment, care plan or review
  • if you receive a poor quality service
  • the charge you pay for our service and how we have assessed it
  • poor communication
  • delays in service
  • staff behaviour or attitude
  • the way we give out or withhold information.

If you are not sure whether we can deal with your complaint, contact us and we will be happy to direct you to the right place.

What happens when you make a complaint about adult social care

We will acknowledge your complaint within three working days. There are four phases in the process:

Informal stage

Many people prefer to try to resolve their disputes without resorting to a formal process. You may want to speak directly with your social worker, or ask to speak to the manager of the team. It is important to remember that if you are still dissatisfied you have the right to complain formally.

Understanding the complaint

We will often look at the service user's files and talk with relevant staff so we know what has been going on in the case. We will then talk to the complainant to find out what issues are being raised and how he or she would like them addressed.

Planning a resolution

We will try to agree a plan of action together and will discuss with you how long it should take to examine your complaint.

Resolution and feedback

We will carry out the plan within the agreed time. We will then get back to you to check that the issues raised have been investigated and that you are happy to consider the matter resolved. If you're still not happy we may draw up another resolution plan. We will continue to attempt to resolve your complaint in this way until either you are happy or it is decided that an appropriate response has been given and that no more can reasonably be done.

Further information

Taking things further

You may contact the Local Government Ombudsman at any time. Their contact details are:

Local Government Ombudsman
PO Box 4771
Coventry
CV4 0EH

Tel: 0300 061 0614 or 0845 602 1983
Email: advice@lgo.org.uk
Fax: 024 7682 0001
Text 'call back' to 0762 480 4299

How long it will take to resolve a complaint

We expect most complaints to be resolved within ten working days. No complaints will take more than six months to resolve.

Help with making a complaint

Anyone can help you complain as long as they have your permission. Carers, friends and neighbours can make complaints on behalf of service users but we may need the consent of the service user.

Another place you can get help in making your complaint is the Oxfordshire Advocacy Development Group (OAGD), who offer free advocacy to the people of Oxfordshire and are not connected to the county council. They can be contacted at:

OADG
Underhill Circus
Headington
Oxford
OX39LS

Tel: 01865 741200
Web: http://www.oadg.org.uk/

Making a complaint - video

We have also made a video which explains what happens when you contact the Comments, Compliments and Complaints team, and how it helps the council.

You need Adobe Flash Player 10 to view the video below. Download Adobe Flash Player 10. Alternatively, you can view the Making a Complaint video on YouTube.

John Jackson
'Hello my name is John Jackson and I'm the Director for Social and Community Services at Oxfordshire County Council. I am responsible for all the adult social care that is provide by the County Council. That could be care that is provided in a care home, it could be care that is provided in your own home or it could be care that is provided at a day centre.'

 

Cllr Arash Fatemian
'I'm an elected member at Oxfordshire County Council and I'm part of a group called the Cabinet who make major decisions on behalf of the Council. My particular responsibility is adult social services and I am very keen to hear what people think of those services, what we could do better and what we are doing well.'

John Jackson
'If the services that are provided are not provided well, then I am failing in my responsibility and I need to know about that.'

Cllr Arash Fatemian
'The Comments, Compliments and Complaints service is one of the ways you can make sure I know what is going on and what isn't working well.'

Nancy Kurisa
'I'm the Comments and Complaints manager for adult social care. We're a small team of three and it's our job to help services users who want to make a complaint about adult social services.  By adult social care I mean support for those who are elderly, the disable, people with a learning disability or the long term ill.'

Services Users
'I was concerned when we had the idea to make a complaint, or to contact the complaints service, that it was going to take a long time.'
'Yea we did discuss that didn't we.'
'We did - and it was really reassuring when we sent one email containing all the facts that the details about our complaint  that we had a response within 7 days which made the job a lot easier because I did think it was going to take a lot of emails back and forth.'
'I thought it would!'

John Jackson
'Making a complaint might sounds like a big thing and you might also be worried that it might have an impact on the care that is provide - I want to reassure you that that will not happen'.

Service Users
'I think the best part of all of this is having the resolution to your complaint and no longer having to worry about how Josie's care is provided.'
'Quite, quite - as I say, a weight of my mind that was one of the best things I think, to know that there was no more worry'.
'Perfect service'
'I think so - yea'

Nancy Kurisa
'As well as helping you to make a complaint, I also take comments and compliments about adult social care. That's because it is important for us to know what we are doing right as well as what we are doing wrong'.

Service Users
'The only thing I think I would change about this whole procedure that we've been through is that I wish we could have done it a lot sooner than we did - got on to the complaints and comments department a lot sooner and got our resolution quicker. I know you don't like to complain but I think sometimes you just need to make your problems known'.
'That's quite right, as I say, it was so easy in the end'.
'It was indeed, yes'.
'I was dreading it a bit at one time - but no it was good'.
'That's because you don't like to complain.'
'No'.

Cllr Arash Fatemian
'If people are worried that they will suffer if they complain we want to set their minds at rest - I will not tolerate such a response so please feel free to voice your concerns'.

Nancy Kurisa
'Whilst we mainly deal with complaints about adult services you can contact us about any other complaint you may have about any of the other services the council provides and we will always make sure you are directed to the right team'.

 

Help with translation

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If you cannot speak English very well please ask someone who can speak English to contact us on your behalf on 01865 323589. We can arrange an interpreter for you if needed. You will not be charged for the interpretation service.

If you want to make a complaint on behalf of somebody else you can do so, but we may ask for some proof of consent from the person whom you are complaining for.

Download guides and reports

Online form

Please use this form to contact us, and request more information about our services. Please also note that all fields marked * are mandatory. You may lose data if you do not complete these fields. If you have any problems completing this form please email commentsandcomplaints@oxfordshire.gov.uk

We may contact you during the times: 8:30am-5pm, Mon-Thurs; 8:30am-4pm, Fri

If you are making this complaint for someone else, complete their details below.

Do they know you are making a complaint on their behalf?
Last reviewed
10 February 2012

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